Procurement cum Warehouse Executive

DONNA SPA PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Donna Spa Pte. Ltd. in Singapore seeks an experienced Procurement and Warehouse Manager to oversee purchasing plans, supplier selection, contract management, and warehouse operations.

This role emphasizes cost control, policy compliance, team leadership, and cross‑functional coordination with Finance, Operations, and Sales to ensure timely deliveries, accurate inventory, and safe warehouse practices.

You will lead a small team and drive process improvements across supply chain functions.

Qualifications

• Diploma or Bachelor's degree in supply chain management or related field.
• Minimum 2–5 years of procurement and/or warehouse management experience.
• Strong knowledge of purchasing processes, inventory control, and warehouse operations.
• Good negotiation and cost-control skills.
• Ability to prepare and manage purchase orders and contracts.

Responsibilities

• Develop and execute purchasing plans based on business needs and inventory levels
• Source, evaluate, select, and maintain suppliers; establish and manage an approved supplier list
• Conduct price comparisons and cost control to ensure competitive pricing and required quality standards
• Prepare and manage purchase orders and contracts, and monitor delivery timelines
• Follow up on shipment status and resolve issues related to delivery delays, quality discrepancies, returns, or exchanges
• Prepare and maintain purchasing documentation, reconciliation statements, and related reports; coordinate with Finance for payment processing
• Ensure strict compliance with company procurement policies and approval procedures to prevent unauthorized purchases
• Oversee overall warehouse planning and daily operations to ensure safety, efficiency, and proper organization
• Supervise receiving, inspection, storage, issuance, and return processes to ensure inventory accuracy
• Establish and maintain inventory control procedures; conduct regular stock counts and audits
• Monitor and control inventory levels to prevent shortages, overstocking, expiration, or wastage
• Ensure proper classification, labeling, and systematic storage of materials
• Maintain warehouse safety standards to prevent damage, loss, and workplace accidents
• Assign, guide, and supervise procurement and warehouse personnel
• Provide training and conduct performance evaluations to improve team productivity
• Maintain effective communication with Finance, Operations, Sales, and other departments to ensure smooth workflow
• Report procurement and inventory status to management and propose improvement initiatives
• Ensure accuracy and timely updates of reports, records, and system data
• Comply with company policies and perform additional duties as assigned by management
• Adhere strictly to confidentiality policies and professional ethics

Skills

Negotiation

Cost control

Purchasing processes

Inventory control

Warehouse operations

Education

Diploma or Bachelor’s degree in supply chain management

Job description

Procurement Management

• Develop and execute purchasing plans based on business needs and inventory levels


• Source, evaluate, select, and maintain suppliers; establish and manage an approved supplier list


• Conduct price comparisons and cost control to ensure competitive pricing and required quality standards


• Prepare and manage purchase orders and contracts, and monitor delivery timelines


• Follow up on shipment status and resolve issues related to delivery delays, quality discrepancies, returns, or exchanges


• Prepare and maintain purchasing documentation, reconciliation statements, and related reports; coordinate with Finance for payment processing


• Ensure strict compliance with company procurement policies and approval procedures to prevent unauthorized purchases

Warehouse Management

• Oversee overall warehouse planning and daily operations to ensure safety, efficiency, and proper organization


• Supervise receiving, inspection, storage, issuance, and return processes to ensure inventory accuracy


• Establish and maintain inventory control procedures; conduct regular stock counts and audits


• Monitor and control inventory levels to prevent shortages, overstocking, expiration, or wastage


• Ensure proper classification, labeling, and systematic storage of materials


• Maintain warehouse safety standards to prevent damage, loss, and workplace accidents

Team & Coordination Management

• Assign, guide, and supervise procurement and warehouse personnel


• Provide training and conduct performance evaluations to improve team productivity


• Maintain effective communication with Finance, Operations, Sales, and other departments to ensure smooth workflow


• Report procurement and inventory status to management and propose improvement initiatives

Other Responsibilities

• Ensure accuracy and timely updates of reports, records, and system data


• Comply with company policies and perform additional duties as assigned by management


• Adhere strictly to confidentiality policies and professional ethics

Requirements

• Diploma or bachelor's degree in supply chain management, Logistics, Business Administration, or related field


• Minimum 2-5 years of relevant experience in procurement and/or warehouse management


• Strong knowledge of purchasing processes, inventory control, and warehouse operations


• Good negotiation and cost-control skills