Procurement & Contract Mgt Officer - New Bridge Road

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 41,000 - 49,000; Part time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking a meticulous Procurement and Contract Management Officer on a 1-year contract to support end-to-end sourcing and contract management for a public sector organization. You will ensure compliance with government procurement regulations and governance frameworks while handling purchasing and contract administration.

The role requires experience with procurement workflows, ERP systems like SAP and GeBIZ, and strong numerical accuracy.

Qualifications

• Polytechnic Diploma or GCE A-Level required.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Familiarity with ERP or financial systems such as SAP and GeBIZ.
• Knowledge of government procurement procedures and related rules.
• Experience in procurement, purchasing or contract management is advantageous.

Responsibilities

• Support end-to-end sourcing, purchasing and contract administration in line with government regulations.
• Manage procurement workflows, including quotation exercises, tender evaluations and PO issuance via GeBIZ and SAP.
• Liaise with departments for endorsement and approval of procurement, contracts and tenders.
• Maintain audit-ready procurement documentation and records for accountability of public funds.
• Assist in budget tracking and timely processing of financial transactions.

Skills

Attention to detail

Numerical accuracy

Independent work

Communication skills

Time management

Education

Polytechnic Diploma or GCE A-Level

Tools

GeBIZ

SAP

Job description

Location

New Bridge Road

Position

Procurement and Contract Management Officer (1-Year Contract)

Salary

Up to $4,000 per month

Employment Type

Contract (Up to 364 days)

Working hours

Mondays to Fridays: 8.30 am to 6.00 pm

Saturdays : Day Off

Lunch : 1 hour

Job Description

We are seeking a meticulous and experienced Procurement and Contract Management Officer to support the procurement and contract management functions of a public sector organisation. The successful candidate will support end-to-end sourcing, purchasing and contract administration of goods and services, ensuring compliance with government procurement regulations, financial governance frameworks and established procedures.

Key Responsibilities

1. Procurement Planning and Execution
   • Assist in managing the sourcing and purchasing of goods and services, ensuring compliance with government procurement regulations and Instruction Manuals (IM) on procurement.
   • Carry out end-to-end procurement workflows, including quotation exercises, tender evaluations and the issuance of purchase orders through GeBIZ and SAP.
   • Liaise with relevant departments for the endorsement and approval of procurement, contracts and tenders.
   • Maintain complete and audit-ready documentation and transaction records to ensure accountability for public funds.
2. Contract and Vendor Management
   • Administer contracts, track variations and renewals, and monitor vendor performance against Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
   • Follow up with vendors on delivery schedules and **escalate** issues where necessary to ensure uninterrupted supply of materials, equipment and services.
   • Ensure procurement activities comply with relevant government procurement policies, finance circulars and delegation-of-authority frameworks.
3. Procurement Advisory and Stakeholder Support
   • Advise internal units on appropriate procurement approaches and purchasing methods, including Request for Information (RFI),Request for Quotation (RFQ) and Request for Proposal (RFP).
   • Assist in budget tracking for procurement expenditure and ensure timely processing of financial transactions within stipulated timeframes.

Job Requirements

• Possess at least a Polytechnic Diploma in any discipline or a GCE A-Level certificate.
• Proficient in Microsoft Office applications, including Excel, Word and PowerPoint.
• Familiarity with enterprise resource planning (ERP) or financial systems, such as SAP and GeBIZ.
• Knowledge of government procurement procedures, standards, Instruction Manuals on Procurement, Finance Circulars, Finance Directives and Government Procurement Rules.
• Prior experience in procurement, purchasing or contract management would be an advantage.
• Experience in the Singapore Police Force (SPF) or the Public Service, particularly in procurement and contract management, would be an added advantage.
• Meticulous, with strong numerical accuracy and attention to detail.
• Able to work independently under tight deadlines and manage competing demands from internal and external stakeholders.
• Good command of written and spoken, with effective communication and writing skills.
• Resourceful, with the ability to propose practical solutions to procurement and contractual challenges.

EA License No: 96C4864 Reg. No.: R1106922 Goh Khar Keow