Procurement Assistant

APEX SEALING TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading sealing technology firm based in Singapore seeks a Procurement Assistant to support the procurement team in sourcing and managing supplies. Responsibilities include maintaining records, preparing purchase orders, and ensuring timely deliveries. Ideal candidates will have a diploma or degree in a related field, strong organizational skills, and be proficient in MS Office. Previous experience in procurement is preferred.

Qualifications

• Diploma or Degree in Business, Supply Chain, or related field preferred.
• Previous experience in procurement or administrative role is an advantage.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Assist in sourcing suppliers and obtaining quotations.
• Prepare and issue purchase orders and follow up with suppliers.
• Maintain accurate procurement records and supplier databases.
• Support contract administration and compliance with policies.

Skills

Strong organizational skills

Good negotiation skills

Strong communication skills

Proficient in MS Office

Detail-oriented

Education

Diploma or Degree in Business or Supply Chain

Tools

Procurement software/ERP systems

Job description

The Procurement Assistant supports the procurement team in sourcing, purchasing, and managing supplies, materials, and services required by the company. This role ensures timely delivery, cost-effectiveness, and compliance with company policies and supplier agreements.

Key Responsibilities:

• Assist in sourcing suppliers, obtaining quotations, and evaluating price comparisons.
• Prepare and issue purchase orders (POs) and follow up with suppliers on order status.
• Maintain accurate procurement records and supplier databases.
• Support contract administration and ensure compliance with company procurement policies.
• Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.
• Monitor delivery schedules and resolve issues relating to delays, shortages, or quality concerns.
• Liaise with internal departments to consolidate procurement needs.
• Assist in preparing procurement reports, cost analyses, and documentation for audits.
• Handle supplier communications, maintain good vendor relationships, and support negotiations.
• Provide administrative support to the procurement team, including filing, document control, and data entry.

Qualifications & Skills:

• Diploma or Degree in Business, Supply Chain, or related field (preferred).
• Previous experience in procurement, supply chain, or administrative role is an advantage.
• Strong organizational and multitasking skills.
• Good negotiation, communication, and interpersonal skills.
• Proficient in MS Office (Excel, Word, Outlook) and procurement software/ERP systems.
• Detail-oriented, accurate, and able to meet deadlines.

Key Competencies:

• Team player with a proactive attitude.
• Strong analytical and problem-solving skills.
• Ability to work under pressure in a fast-paced environment.
• Ethical, reliable, and committed to confidentiality.