Procurement Administrator

PROPERTY FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

PROPERTY FACILITY SERVICES PTE. LTD. is seeking a Purchaser Assistant to support the procurement team in managing purchasing activities, coordinating with suppliers, and maintaining procurement records.

The role focuses on processing requisitions and orders, obtaining quotations, and ensuring timely, cost-effective purchases. You will work with internal departments and suppliers to confirm specifications and delivery timelines.

Qualifications

• 1–2 years of experience in procurement or admin support.
• Excellent communication, negotiation and time-management skills.
• Proficient in Microsoft Excel and Word.
• Able to communicate with suppliers and internal teams.
• Detail-oriented with strong follow-up and record-keeping.
• Able to work independently or in a team.

Responsibilities

• Assist in preparing and processing purchase requisitions and orders.
• Obtain quotations and compare prices, specs, delivery terms.
• Coordinate with suppliers on availability, pricing, delivery, and status.
• Follow up on outstanding orders and ensure timely delivery.
• Prepare procurement reports and purchasing summaries.
• Maintain proper filing and audit documentation.
• Perform other procurement and admin duties as assigned.

Skills

Communication skills

Negotiation

Time management

Independent work

Teamwork

Tools

Microsoft Excel

Microsoft Word

Job description

The Purchaser Assistant supports the procurement team in managing purchasing activities, coordinating with suppliers, maintaining procurement records, and ensuring that goods and services are purchased in a timely and cost-effective manner.

Key Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Requirements

• 1–2 years of working experience in procurement, purchasing, or administrative support is an advantage.
• Good communication, negotiation, and time-management skills.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.