Procurement Office Assistant

MOSSAD SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Mossad Services PTE. LTD. is seeking a reliable Procurement Office Assistant to support daily procurement, vendor management, and administrative operations.

You will assist with order processing, vendor communication, record-keeping, and basic inventory tracking to ensure smooth purchasing workflows. The role emphasizes attention to detail, strong communication, and the ability to multitask in a collaborative office environment.

Qualifications

• Diploma graduates in related fields or coursework are welcome to apply.
• Minimum 3 years of experience in office administration, purchasing, or procurement support.
• Proficient in Microsoft Office (Excel, Word) or Google Workspace.
• Experience with ERP/procurement tools (e.g., SAP, Oracle) or ticketing systems is an advantage.

Responsibilities

• Purchasing Support: Create, process, and track purchase orders and invoices.
• Vendor Communication: Contact suppliers to obtain price quotes, confirm delivery dates.
• Order Verification: Inspect received goods to verify quality, quantities, and order specifications.
• Record Keeping: Maintain logs of purchases, prices, stock levels, and vendor databases.
• Administrative Duties: Handle filing, data entry, report preparation, and team liaison & coordination.

Skills

Attention to detail

Communication

Time management

Education

Diploma in related field

Tools

Microsoft Office

Google Workspace

SAP

Oracle

Job description

We are looking for a reliable and detail-oriented Procurement Office Assistant to support our daily procurement, vendor management, and administrative operations. In this role, you will assist the procurement team with order processing, vendor communication, record-keeping, and basic inventory tracking to ensure smooth and efficient purchasing workflows as well as office administrative work matters.

Key Responsibilities

• Purchasing Support: Create, process, and track purchase orders and invoices
• Vendor Communication: Contact suppliers to get price quotes, check product details, and confirm delivery dates.
• Order Verification: Inspect received goods to verify quality, quantities, and order specifications.
• Record Keeping: Maintain accurate logs of purchases, prices, stock levels, and vendor databases.
• Administrative Duties: Handle filing, data entry, report preparation, and team liaison & coordination.

Key Qualifications

• Education: Minimum Diploma graduates in related fields or coursework are welcome to apply

• Experience: Minimum 3 years of experience in office administration, purchasing, or procurement support

• Technical Skills:

  • Proficient in Microsoft Office (Excel, Word) or Google Workspace.

  • Experience with ERP/procurement tools (e.g., SAP, Oracle) or ticketing systems is an advantage.

• Key Attributes:

  • Strong attention to detail and accuracy in data entry.

  • Good written and verbal communication skills.

  • Able to multitask, manage time effectively, and work collaboratively in a team environment.