Proactive Team Assistant: Meetings, Travel & Operations

prudential; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

Prudential is seeking a proactive Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. You will assist with meetings, travel arrangements, onboarding, expenses, and vendor coordination in a fast-paced regional environment.

The role offers exposure to a dynamic business landscape, with opportunities to develop professional and organizational skills while supporting multiple teams across locations.

Qualifications

• Diploma, degree, or equivalent qualification.
• 4-6 years of experience in administrative, team support, coordination, or related role.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong communication and articulation skills.

Responsibilities

• Provide day-to-day administrative support to team members across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars where required.
• Coordinate external meetings and team events, including scheduling and logistics arrangements.
• Support the planning and execution of team meetings, workshops, and events.
• Assist in preparing meeting materials, presentations, reports, and other business documents.
• Support onboarding activities for new team members, including coordination of equipment, access requests, and documentation.
• Coordinate travel arrangements, including flights, accommodation, transportation, and travel itineraries.
• Support the preparation and submission of expense claims in accordance with company policies.
• Assist with procurement requests, invoice processing, and vendor coordination as needed.
• Support ad hoc projects and initiatives assigned by managers.

Skills

Microsoft Office

Communication

Attention to detail

Team coordination

Education

Diploma or degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Prudential is seeking a proactive Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. You will assist with meetings, travel arrangements, onboarding, expenses, and vendor coordination in a fast-paced regional environment.

The role offers exposure to a dynamic business landscape, with opportunities to develop professional and organizational skills while supporting multiple teams across locations.