Proactive Team Coordinator - Meetings, Travel & Onboarding

Prudential Services Asia; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Prudential Services Asia in Singapore seeks a proactive Team Assistant to provide administrative and coordination support across Hong Kong and Singapore. You will help schedule meetings, arrange travel, prepare documents, and support onboarding and expense claims.

The role requires a diploma or degree, 4–6 years in admin or team support, and strong MS Office skills. You will work in a fast-paced regional environment, uphold confidentiality, and collaborate across locations to ensure smooth

Qualifications

• Diploma, degree, or equivalent qualification.
• 4–6 years of experience in administrative, team support, coordination, or related role.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong communication and articulation skills

Responsibilities

• Provide day-to-day administrative support to team members across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars where required.
• Coordinate external meetings and team events, including scheduling and logistics arrangements.
• Support the planning and execution of team meetings, workshops, and events.
• Assist in preparing meeting materials, presentations, reports, and other business documents.
• Support onboarding activities for new team members, including coordination of equipment, access requests, and documentation.
• Coordinate travel arrangements, including flights, accommodation, transportation, and travel itineraries.
• Support the preparation and submission of expense claims in accordance with company policies.
• Assist with procurement requests, invoice processing, and vendor coordination as needed.
• Support ad hoc projects and initiatives assigned by managers.

Skills

Administrative support

Coordination

Multitasking

Communication

Discretion

Education

Diploma or degree

Tools

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Job description

Prudential Services Asia in Singapore seeks a proactive Team Assistant to provide administrative and coordination support across Hong Kong and Singapore. You will help schedule meetings, arrange travel, prepare documents, and support onboarding and expense claims.

The role requires a diploma or degree, 4–6 years in admin or team support, and strong MS Office skills. You will work in a fast-paced regional environment, uphold confidentiality, and collaborate across locations to ensure smooth