Team Assistant

Prudential plc; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Prudential plc is seeking a proactive Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. The role involves scheduling, travel logistics, and document preparation to ensure smooth day-to-day operations in a dynamic regional environment.

The successful candidate will handle onboarding, expense claims, and vendor coordination, contributing to efficient team workflows and professional outcomes in a fast-paced setting.

Qualifications

• Diploma or degree is required or equivalent.
• 4–6 years of experience in administrative, team support, or coordination roles.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills and discretion with confidential information.

Responsibilities

• Provide day-to-day administrative support to teams across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars.
• Coordinate external meetings, events, and travel arrangements.
• Prepare meeting materials, presentations, and business documents.
• Support onboarding and equipment access for new team members.
• Assist with expense claims, procurement requests, and vendor coordination.

Skills

Administrative support

Calendar management

Travel coordination

MS Office

Education

Diploma or degree

Tools

MS Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

We are seeking a proactive, enthusiastic, and detail-oriented Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. This role is ideal for an individual who enjoys working in a fast-paced environment, is eager to learn, and takes initiative to solve problems and improve processes.

The successful candidate will support day-to-day team operations, help coordinate meetings and travel arrangements, and ensure administrative activities are executed efficiently. This role offers an excellent opportunity to gain exposure to a dynamic regional business environment and develop strong professional and organizational skills.

Key Responsibilities

• Provide day-to-day administrative support to team members across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars where required.
• Coordinate external meetings and team events, including scheduling and logistics arrangements.
• Support the planning and execution of team meetings, workshops, and events.
• Assist in preparing meeting materials, presentations, reports, and other business documents.
• Support onboarding activities for new team members, including coordination of equipment, access requests, and documentation.
• Coordinate travel arrangements, including flights, accommodation, transportation, and travel itineraries.
• Support the preparation and submission of expense claims in accordance with company policies.
• Assist with procurement requests, invoice processing, and vendor coordination as needed.
• Support ad hoc projects and initiatives assigned by managers.

Qualifications & Experience

• Diploma, degree, or equivalent qualification.
• 4-6 years of experience in administrative, team support, coordination, or related role.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong communication and articulation skills

Key Competencies

• Positive, enthusiastic, and service-oriented attitude.
• Strong willingness to learn and continuously develop new skills.
• Resourceful with strong problem-solving abilities and a proactive approach to resolving issues.
• Team player with excellent interpersonal and collaboration skills.
• Adaptable and able to work effectively with colleagues across different locations and functions.
• Able to take ownership of tasks and follow through to completion.
• Strong sense of accountability and commitment to delivering high-quality support.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.