PR & Marketing Admin Associate

CHARLES & KEITH; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

CHARLES & KEITH in Singapore seeks a detail‑driven Logistics & Procurement Assistant to support packaging sourcing, vendor coordination, and end‑to‑end order fulfilment across internal teams.

You will assist seasonal sample orders with PR/Marketing and the manufacturing team, manage shipments, inventory, and admin tasks such as POs and invoicing, ensuring compliance and timely execution.

Qualifications

• Minimum GCE 'N'/ 'O' level or equivalent.
• Proficient in Microsoft Office; Excel pivot tables and VLOOKUP are an advantage.
• Strong coordination across departments and ability to meet deadlines.
• Excellent attention to detail and teamwork.
• Good communication skills.

Responsibilities

• Assist sourcing packaging materials and coordinate quotations, sampling, and orders with vendors.
• Coordinate seasonal sample orders with global PR and Marketing and manufacturing teams.
• Handle admin duties including budget consolidations, claims, POs, and invoicing.
• Manage department sample inventory and ensure regulatory and customs compliance.
• Facilitate shipments and liaise with courier services.
• Undertake ad-hoc assignments as required.

Skills

Coordination

Communication

Attention to detail

Teamwork

Education

GCE 'N'/ 'O' level

Tools

Excel

Pivot tables

VLOOKUP

Job description

Responsibilities:

• Assist department with sourcing of packaging materials, branded physical touchpoints, ensuring end-to-end communication with vendors and internal stakeholders (coordination of quotations, sampling, consolidation/submission of orders, delivery)
• Coordination of seasonal sample orders from global PR & Marketing teams, working closely with the manufacturing team on fulfilment
• Handle general admin duties for the wider division, inclusive of monthly budget consolidations, claim submissions, POs, invoice processing, etc
• Managing department sample inventory and supporting the warehouse/logistics teams to ensure destination-specific regulatory and customs compliance for product deliveries
• Facilitate relevant shipments and liaise with local and global courier services
• Assist in undertaking ad-hoc assignments as & when required

Requirements:

• Minimum GCE ‘N’/ ‘O’ equivalent
• Good knowledge of Microsoft Office and Excel (knowledge of pivot tables, vlookup functions would be advantageous)
• Ability to coordinate between various departments and manage timelines
• Great attention to detail, careful and precise
• Possess good communication skills and a team player