Sales and Office Administrator

MLION CORPORATION PTE. LTD.; Singapore; Vor Ort; SGD 28.000 - 46.000; Vollzeit

Zusammenfassung

MLION CORPORATION PTE. LTD. in Singapore is seeking a capable Sales Support and Admin Assistant to manage POs, SOs, DOs and invoices, track deliveries, and maintain accurate records across Globe3 and GoListid platforms.

You will coordinate local shipments with Logistics, prepare LOAs, liaise with suppliers and customers, and support front desk duties and office operations to keep daily workflows smooth. The ideal candidate has a Diploma or equivalent and at least 1 year in sales admin or

Qualifikationen

• Minimum 1 year of experience in sales admin, logistics support, or a related role.
• Proficient in Google Workspace and Microsoft Office.
• Experience with Globe3 ERP and in-house sales tracking tools is highly preferred.
• Familiarity with Basecamp for documentation is a plus.
• Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners).
• Strong organizational skills and professional communication.

Aufgaben

• Process POs, SOs, DOs and invoices accurately in Globe3 or manually.
• Track signed DOs to ensure timely billing and update records.
• Coordinate shipping documents and LOAs with Logistics and Finance.
• Handle front desk duties and assist with office administration.
• Route inquiries to Sales team and maintain auditable filing.

Kenntnisse

Google Workspace

Microsoft Office

Communication

Organizational skills

Independent working

Coordination

Ausbildung

Diploma or equivalent

Tools

GoListid

Globe3 ERP

Basecamp

Bonfire

Jobbeschreibung

Job Description

1. Sales Support

• Issue Purchase Orders (PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via the Globe3 ERP system or manual documentation as required
• Track signed Delivery Orders (DOs) to ensure accurate and timely billing execution
• Maintain and update sales, delivery, and inventory movement records across all operational channels
• Manage and maintain product listings in GoListid platforms (handling purchase, sales, and post-inspection status updates)
• Prepare required inspection checklists and supporting documentation prior to dispatch or receiving
• Coordinate scheduling for deliveries, collections, and physical inspections with the Operations team
• Handle routine administrative communications with customers and suppliers regarding orders, dispatches, and invoicing via email and WhatsApp
• Route incoming sales leads, platform inquiries, and general messaging directly to the appropriate Sales team members
• Prepare and dispatch commercial and operational documentation as required
• Maintain operational project updates and workflow tracking on internal management platforms (e.g., Basecamp, Bonfire)
• Record minutes during weekly operations/sales meetings and post concise summary updates for team alignment
• Maintain precise hardcopy and digital file structures across Google Drive and Globe3 to ensure total audit readiness
• Monitor documentation workflows to verify that all commercial interactions are fully logged and compliant with internal standards
• Perform ad-hoc duties as assigned

2. Local Shipment Coordination

• Work closely with the Logistics team to obtain and monitor all required shipping documents for import shipments, ensuring documentation is complete prior to vessel arrival
• Review shipment details and obtain the necessary internal approvals before submitting approved payment requests to the Finance team for processing
• Draft, review, and issue official Letters of Authorisation (LOA) to support daily operational workflows
• Coordinate with local shipping agents, transporters, and relevant stakeholders to facilitate import clearance, cargo collection, and delivery arrangements
• Liaise with the Sales/Operations team to confirm the appointed transporter, delivery schedules, and delivery destinations for incoming goods
• Support logistics documentation and shipment coordination from Singapore port clearance through to final delivery at the customer site

3. Office Administration & Reception (Shared Responsibilities)

• Handle daily front desk duties, including answering calls, greeting visitors and receiving couriers
• Record meeting room bookings, and keeping meeting rooms neat and well-prepared for external meeting (including welcoming guests and serving drinks)
• Assist with replenishment of office and pantry supplies
• Regularly check mailbox and collect incoming mails and distribute accordingly
• Manage seasonal and festive gifting programs, handling vendor coordination, inventory, and distribution
• Assist HR with company events / activities and general office administration
• Perform ad-hoc duties as assigned

Job Requirements

• Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
• Minimum 1 year of experience in sales admin, logistics support, or a related role
• Proficient in Google Workspace and Microsoft Office
• Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred
• Familiarity with project management tools like Basecamp (for documentation and meeting minutes) is a plus
• Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners)
• Strong organisational skills, keen attention to detail, and a professional communication style
• Able to work independently, prioritise tasks, and thrive in a fast-paced environment

We regret to inform that only shortlisted candidate will be contacted.