PMO/Project Admin

A-IT SOFTWARE SERVICES PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A-IT Software Services Pte Ltd in Singapore is seeking an IT Project Support professional to coordinate schedules, manage finances, and maintain contracts to ensure timely, compliant project execution in a regulated banking environment.

You will support project managers and teams, assist with sourcing and onboarding, and ensure accurate documentation and reporting for governance and audits.

Qualifications

• Degree in Business Admin, Banking, Finance, PM, or related field.
• Minimum 3 years IT Project Support experience in banking or regulated sectors.
• Solid understanding of Project Life Cycle; familiarity with waterfall and agile.
• Strong organizing and analytical skills with detail orientation.
• Excellent communication and stakeholder engagement.
• Able to multitask, work under pressure, and meet deadlines.
• Autonomy, teamwork, and confidentiality in handling sensitive information.
• Proven track record of process improvements and innovation.

Responsibilities

• Coordinate project schedules, timelines, and resources to ensure timely delivery of project milestones.
• Track progress of deliverables and report status to Project Manager and team.
• Manage project expenses by forecasting budgets, processing invoices, and tracking payments.
• Provide regular financial updates to Project Manager and stakeholders for budget adherence.
• Maintain and update project contracts, including Master Service Agreements and Statements of Work.
• Assist in sourcing and hiring resources by liaising with suppliers and coordinating interviews.
• Manage resource renewals ensuring timely contract extensions for staffing continuity.
• Maintain accurate resource records to support workforce planning and reporting.
• Act as liaison among project team, stakeholders, and clients to facilitate communication.
• Provide admin support: meetings scheduling, travel arrangement, and meeting materials.
• Coordinate information for ad hoc RFI requests to support project needs.
• Maintain project documentation to ensure transparency and audit readiness.
• Track and update project and resource data and metrics for management analysis.

Skills

Organizational skills

Analytical skills

Communication skills

Multitasking

Autonomy

Confidentiality

Process improvement

Education

Degree in Business Administration, Banking, Finance, Project Management, or related field

Job description

Company Overview

A-IT Software Services Pte Ltd, established in 1991 and headquartered in Singapore with a regional office in Malaysia, specializes in development outsourcing. It excels in project management and system design for consumer banking, credit cards, and loans, delivering solutions on Vision Plus and Cardpac.

Job Summary

Support IT project delivery by coordinating schedules, managing finances, maintaining contracts, and facilitating resource management to ensure timely, efficient project execution in a regulated banking environment.

Responsibilities

• Coordinate project schedules, timelines, and resources to ensure timely delivery of project milestones.
• Track progress of project deliverables and report status updates to the Project Manager and team for informed decision-making.
• Manage project expenses by forecasting budgets, processing invoices, and tracking payments to maintain financial control.
• Provide regular financial updates to the Project Manager and stakeholders to support budget adherence.
• Maintain and update project contracts, including vendor agreements such as Master Service Agreements, Statements of Work, client, and partnership contracts to ensure compliance.
• Assist in sourcing and hiring new resources by liaising with suppliers, arranging interviews, and facilitating onboarding and offboarding processes.
• Manage resource renewals by ensuring timely notifications and contract extensions to maintain project staffing continuity.
• Maintain accurate resource records to support workforce planning and reporting.
• Act as liaison among project team members, stakeholders, and clients to facilitate clear communication and resolve project-related inquiries.
• Provide administrative support to the Project Manager and team, including scheduling meetings, arranging travel, and preparing meeting materials to enhance operational efficiency.
• Coordinate information for ad hoc Request for Information (RFI) requests to support project needs.
• Maintain accurate and accessible project documentation, including project plans, status reports, meeting minutes, and key artefacts to ensure transparency and audit readiness.
• Track and update project and resource data and metrics to enable higher management's analysis and informed decision-making.

Required competencies and certifications

• Degree in Business Administration, Banking, Finance, Project Management, or related field.
• Minimum 3 years of IT Project Support experience, preferably in banking, financial services, or other highly regulated industries.
• Solid understanding of Project Life Cycle and familiarity with project methodologies such as waterfall and agile.
• Strong organizational and analytical skills with meticulous attention to detail.
• Excellent communication and interpersonal skills to engage effectively with senior stakeholders.
• Ability to multitask, work under pressure in a fast-paced environment, and meet deadlines.
• High degree of autonomy, motivation, teamwork, and confidentiality in handling sensitive information.
• Proven track record of introducing process improvements and innovation.

Other Information

Angeline Aw Kwee Choo (R24125869) A-IT Software Services Pte Ltd

EA License No: 24C2345

---