PMO & Project Administration Specialist

A-IT SOFTWARE SERVICES PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A-IT Software Services Pte Ltd in Singapore is seeking an IT Project Support professional to coordinate schedules, manage finances, and maintain contracts to ensure timely, compliant project execution in a regulated banking environment.

You will support project managers and teams, assist with sourcing and onboarding, and ensure accurate documentation and reporting for governance and audits.

Qualifications

• Degree in Business Admin, Banking, Finance, PM, or related field.
• Minimum 3 years IT Project Support experience in banking or regulated sectors.
• Solid understanding of Project Life Cycle; familiarity with waterfall and agile.
• Strong organizing and analytical skills with detail orientation.
• Excellent communication and stakeholder engagement.
• Able to multitask, work under pressure, and meet deadlines.
• Autonomy, teamwork, and confidentiality in handling sensitive information.
• Proven track record of process improvements and innovation.

Responsibilities

• Coordinate project schedules, timelines, and resources to ensure timely delivery of project milestones.
• Track progress of deliverables and report status to Project Manager and team.
• Manage project expenses by forecasting budgets, processing invoices, and tracking payments.
• Provide regular financial updates to Project Manager and stakeholders for budget adherence.
• Maintain and update project contracts, including Master Service Agreements and Statements of Work.
• Assist in sourcing and hiring resources by liaising with suppliers and coordinating interviews.
• Manage resource renewals ensuring timely contract extensions for staffing continuity.
• Maintain accurate resource records to support workforce planning and reporting.
• Act as liaison among project team, stakeholders, and clients to facilitate communication.
• Provide admin support: meetings scheduling, travel arrangement, and meeting materials.
• Coordinate information for ad hoc RFI requests to support project needs.
• Maintain project documentation to ensure transparency and audit readiness.
• Track and update project and resource data and metrics for management analysis.

Skills

Organizational skills

Analytical skills

Communication skills

Multitasking

Autonomy

Confidentiality

Process improvement

Education

Degree in Business Administration, Banking, Finance, Project Management, or related field

Job description

A-IT Software Services Pte Ltd in Singapore is seeking an IT Project Support professional to coordinate schedules, manage finances, and maintain contracts to ensure timely, compliant project execution in a regulated banking environment.

You will support project managers and teams, assist with sourcing and onboarding, and ensure accurate documentation and reporting for governance and audits.