Personal Assistant to Senior Management

National Environment Agency; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

The National Environment Agency in Singapore is seeking a Personal Assistant to Senior Management to provide high-level administrative support to the Principal's office. You will manage calendars, coordinate meetings, prepare materials, and handle confidential information with professionalism.

You will act as the main contact for internal and external stakeholders, ensuring smooth day-to-day operations and seamless travel coordination for overseas official trips.

Qualifications

• Proven relevant experience as a Personal Assistant or similar role supporting senior management.
• Able to work independently with strong organisational and time-management skills for secretariat functions.
• Collaborate with stakeholders at various levels to coordinate meetings and appointments.
• Professional, resilient and well-organised, capable of handling multiple priorities with discretion and confidentiality.

Responsibilities

• Assist in coordination of meetings: scheduling, materials, documents and logistics for Principal's meetings and events.
• Manage the Principal's schedule in consultation with stakeholders to ensure smooth transitions between meetings.
• Handle sensitive information with discretion and professionalism.
• Provide end-to-end coordination support for overseas official trips.

Skills

Administration management

Secretariat support

Stakeholder management

Adaptability

Job description

[What the role is]

Personal Assistant to Senior Management

This role will require you to provide high-level administrative support to NEA's senior management. You will serve as the main point of contact, providing key secretariat and administrative support to senior management, ensuring the smooth day-to-day functioning of the Principal's office.

[What you will be working on]

You will be responsible for a range of secretariat and administrative support, including the following:

• Assist in coordination of meetings such as scheduling, preparation of meeting materials, documents and logistics, and other related duties to ensure that Principal is prepared for the necessary meetings and events.


• Manage the Principal's schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments.


• Handle sensitive and confidential information with discretion and professionalism.


• Provide end-to-end coordination support for overseas official trips

[What we are looking for]

Requirements

• [Administration Management] Proven relevant experience as a Personal Assistant, or in a similar role supporting senior management;


• [Secretariat Support] Able to work independently and bring strong organisational and time-management skills to all secretariat functions relating to the Principal;


• [Stakeholder Management] Work with relevant stakeholders at various levels, obtaining necessary inputs and ensuring seamless coordination across meetings and appointments;


• [Adaptability] Professional, resilient and well-organised, able to manage multiple priorities simultaneously while maintaining high standards of efficiency, confidentiality and professionalism.