Personal Assistant / Executive Assistant – Family Office

Cadmus Resources; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Cadmus Resources seeks an experienced Personal Assistant / Executive Assistant to support the Director of a family office in Singapore. The role blends executive and business support with personal assistance, demanding discretion, initiative and reliability.

You will manage calendars, arrange travel, prepare materials and liaise with stakeholders, while handling confidential information and occasional after-hours duties.

Qualifications

• At least 5 years of experience as an Executive Assistant, Personal Assistant or similar role.
• Experience in a family office or supporting C-suite executives is a plus.
• Strong organisational and planning skills with ability to manage competing priorities.
• Excellent written and verbal communication, with high discretion and integrity.

Responsibilities

• Manage the Director’s calendar, meetings and appointments, and provide administrative support to the AGM.
• Coordinate domestic and international travel, including flights, accommodation, visas and itineraries.
• Prepare meeting materials, presentations, reports and correspondence; take minutes when required.
• Liaise with internal teams, external stakeholders and business partners.
• Track action items, follow up on matters, and monitor deadlines.
• Coordinate business meetings, events and engagements and maintain confidential documents.

Skills

Executive support

Calendar management

Discretion

Stakeholder liaison

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Work closely with a high-net-worth principal in a family office environment.

• A varied role combining executive support, business coordination and personal assistance.

• Take on a trusted position with direct exposure to senior management.

About the Role

We are seeking an experienced and resourceful Personal Assistant / Executive Assistant to support the Director of a family office and provide administrative support to the Assistant General Manager (AGM).

The role comprises approximately 70% executive and business support and 30% personal support, requiring strong organisational skills, initiative and discretion.

Key Responsibilities

Executive & Business Support (70%)

• Manage the Director’s calendar, meetings and appointments, and provide administrative support to the AGM.

• Coordinate domestic and international business travel, including flights, accommodation, visas and detailed itineraries.

• Prepare meeting materials, presentations, reports and correspondence, and take meeting minutes when required.

• Liaise with internal teams, external stakeholders and business partners.

• Track action items, follow up on outstanding matters and monitor deadlines.

• Coordinate business meetings, events and engagements.

• Maintain confidential documents, records and sensitive business information.

• Assist with expense claims, procurement and general office administration.

• Support the AGM with administrative coordination across business functions.

• During the AGM’s travel or absence, follow up on ongoing matters, flag urgent issues and help maintain continuity of day-to-day activities.

Personal Support (30%)

• Manage selected personal appointments and schedules for the principal.

• Coordinate personal travel arrangements, reservations and lifestyle bookings.

• Assist with family logistics, gifting and special occasions when required.

• Liaise with external vendors and service providers on personal matters.

• Handle personal and family information with strict confidentiality and discretion.

Requirements

• At least 5 years of experience as an Executive Assistant, Personal Assistant or Executive Office Coordinator supporting senior management.

• Experience in a family office or HNW/UHNW environment, or supporting C-suite executives, would be an advantage.

• Strong organisational and planning skills, with the ability to manage competing priorities.

• Good written and verbal communication skills and confidence in liaising with stakeholders.

• Professional, reliable and discreet, with a high level of integrity.

• Able to work independently, anticipate needs and exercise sound judgement.

• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.

• Willing to provide occasional support outside normal working hours for urgent matters or travel arrangements.