Personal Assistant to Senior Management

Land Transport Authority; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Land Transport Authority is seeking a seasoned Personal Assistant to Senior Management. You will provide high-level administrative support, coordinate meetings, manage calendars, and act as the main contact for the Principal's office.

You will ensure smooth day-to-day operations with discretion and professionalism, supporting executives in preparing for engagements both local and overseas. This role demands strong organisational skills, independence, and the ability to handle confidential

Qualifications

• Proven relevant experience as a Personal Assistant, or in a similar role supporting senior management.
• Able to work independently and bring strong organisational and time-management skills to secretariat functions.
• Work with stakeholders at various levels, coordinating meetings and appointments.
• Professional, resilient and well-organised, able to manage multiple priorities with confidentiality.

Responsibilities

• Assist in coordination of meetings such as scheduling, preparation of meeting materials, documents and logistics.
• Manage the Principal's schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide end-to-end coordination support for overseas official trips

Skills

Administration Management

Secretariat Support

Stakeholder Management

Adaptability

Job description

What the role is

Personal Assistant to Senior Management

This role will require you to provide high-level administrative support to NEA's senior management. You will serve as the main point of contact, providing key secretariat and administrative support to senior management, ensuring the smooth day-to-day functioning of the Principal's office.

What you will be working on

You will be responsible for a range of secretariat and administrative support, including the following:

• Assist in coordination of meetings such as scheduling, preparation of meeting materials, documents and logistics, and other related duties to ensure that Principal is prepared for the necessary meetings and events.
• Manage the Principal's schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide end-to-end coordination support for overseas official trips

What we are looking for

Requirements:

• [Administration Management] Proven relevant experience as a Personal Assistant, or in a similar role supporting senior management;
• [Secretariat Support] Able to work independently and bring strong organisational and time-management skills to all secretariat functions relating to the Principal;
• [Stakeholder Management] Work with relevant stakeholders at various levels, obtaining necessary inputs and ensuring seamless coordination across meetings and appointments;
• [Adaptability] Professional, resilient and well-organised, able to manage multiple priorities simultaneously while maintaining high standards of efficiency, confidentiality and professionalism.