Personal Assistant to Director

donna spa pte. ltd.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Donna Spa Pte Ltd in Singapore is seeking an organized and proactive Personal/Executive Assistant to support the Director with administrative duties, calendar management, and minute preparation.

You will handle confidential information, coordinate meetings and travel, prepare reports and presentations, and maintain orderly electronic and physical files while delivering reliable task follow-ups and ad-hoc project support.

Qualifications

• Good organizational and time management skills.
• Strong communication skills.
• Proficient in Microsoft Office, Google and AI tools.
• Able to maintain confidentiality and handle sensitive information.
• Responsible, detail-oriented, and proactive.
• Possess a valid Class 3 driving license.
• Currently pursuing a degree or Master are welcome to apply.

Responsibilities

• Provide administrative and personal assistance to the Director.
• Manage the Director’s schedule, appointments, and meeting arrangements.
• Assist in preparing documents, reports, and presentations.
• Handle basic email correspondence and follow up on tasks when required.
• Coordinate meetings, appointments, and simple travel arrangements.
• Maintain proper filing and organization of documents (both electronic and physical).
• Assist with data entry, simple research, and administrative duties.
• Support ad-hoc tasks and projects assigned by the Director.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Detail oriented

Proactivity

Education

Pursuing degree or master

Tools

Microsoft Office

Google Workspace

AI tools

Driving license (Class 3)

Job description

Responsibilities

• Provide administrative and personal assistance to the Director.
• Manage the Director’s schedule, appointments, and meeting arrangements.
• Assist in preparing documents, reports, and presentations.
• Handle basic email correspondence and follow up on tasks when required.
• Coordinate meetings, appointments, and simple travel arrangements.
• Maintain proper filing and organization of documents (both electronic and physical).
• Assist with data entry, simple research, and administrative duties.
• Support ad-hoc tasks and projects assigned by the Director.

Requirements

• Good organizational and time management skills.
• Strong communication skills.
• Proficient in Microsoft Office, Google and AI tools.
• Able to maintain confidentiality and handle sensitive information.
• Responsible, detail-oriented, and proactive.
• Possess a valid Class 3 driving license.
• Currently pursuing a degree or Master are welcome to apply.