Assistant to Director cum Administrative Executive

CHUNG YIP HOLDING PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

CHUNG YIP HOLDING PTE. LTD. in Singapore seeks an organized Personal Assistant to support the Director with schedules, travel and communications in Mandarin and English.

You will handle documents, meetings, and travel logistics while maintaining confidentiality and ensuring smooth operations across the office. The role requires proactive coordination with clients, suppliers and partners, alongside routine administrative duties and meticulous record-keeping.

Qualifications

• Mandarin and English communication, written and verbal.
• Willingness to accompany the Director on business trips.
• Proactive, organized, detail-oriented with discretion and confidentiality.
• Proficient with Microsoft Word, Excel and email.
• Experience in personal assistance, secretarial work, administration or business coordination preferred.

Responsibilities

• Manage the Director’s schedule, meetings and travel arrangements.
• Handle work communications and documents in Mandarin and English.
• Accompany the Director on business trips; assist with notes and follow-ups.
• Oversee daily office administration: documents, purchasing, billing and expense records.
• Liaise with clients, suppliers and partners; follow up on routine matters.
• Coordinate internal tasks and provide other support as directed by the Director.

Skills

Bilingual Mandarin-English

Travel coordination

Confidentiality

Tools

Microsoft Word

Excel

Job description

Responsibilities

• Manage the Director’s schedule, meetings and business travel arrangements.
• Handle work-related communications, emails and documents in Mandarin and English.
• Accompany the Director on business trips as required, assisting with travel coordination, meeting notes and follow-up actions.
• Handle daily office administration, including document management, purchasing, and preparation of billing and expense claim records.
• Liaise with clients, suppliers and business partners, and follow up on routine business matters.
• Coordinate internal tasks and provide other relevant support as assigned by the Director.

Requirements

• Able to communicate verbally and in writing in Mandarin and English to support the Director and Mandarin- and English-speaking clients and suppliers.
• Available to accompany the Director on business trips. Travel frequency and arrangements will be discussed during the interview.
• Proactive, responsible, organised and detail-oriented, with the ability to maintain confidentiality.
• Proficient in basic office tools, including Microsoft Word, Excel and email.
• Experience in personal assistance, secretarial work, administration or business coordination is preferred.