Personal Assistant To Director

MNL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

MNL Solutions Pte. Ltd. in Singapore seeks an Administrative Assistant to support the Director by managing communications, coordinating tasks, preparing materials, and providing comprehensive administrative support to ensure efficient operations and timely completion of assignments.

The role requires strong English communication, excellent organizational skills, discretion, and meticulous attention to detail to handle confidential information and multiple priorities in a dynamic environment.

Qualifications

• Effective written and verbal English communication to support official correspondence and teamwork.
• Strong organizational and time management skills to prioritize workload and meet deadlines.
• Proven discretion and ability to maintain confidentiality when handling sensitive information.
• Attention to detail to ensure accuracy in document preparation and review.

Responsibilities

• Draft, summarize, and review official documents and reports for the Director’s communications and coordination.
• Coordinate internal and external arrangements and public relations tasks, assigning work promptly to meet deadlines.
• Prepare materials for internal and external mandates and provide administrative support for project work and ad hoc activities.
• Implement and monitor compliance with working documents issued by the Director.
• Manage and review daily emails, ensuring timely responses and appropriate follow-ups.
• Provide general administrative support, including document processing and coordination with project teams.
• Handle confidential and strategic information with professionalism and discretion.
• Assist the Director with personal errands and projects as required.

Skills

English communication

Organization

Discretion & confidentiality

Attention to detail

Job description

Job Summary

Assist the Director by managing communications, coordinating tasks, preparing materials, and providing administrative support to ensure efficient operations and timely completion of assignments.

Responsibilities

• Draft, summarize, and review official documents and reports to support the Director's communication and coordination efforts
• Coordinate internal and external arrangements and public relations tasks, assigning work promptly to meet deadlines
• Prepare materials for internal and external mandates and provide administrative support for project work and ad hoc activities
• Implement and monitor compliance with working documents issued by the Director
• Manage and review daily emails, ensuring timely responses and appropriate follow-ups to maintain efficient communication
• Provide general administrative support, including document processing and coordination with project teams
• Handle confidential and strategic information with professionalism and discretion
• Assist the Director with personal errands and projects as required

Required competencies and certifications

• Demonstrated ability to communicate effectively in written and verbal English to support official correspondence and teamwork
• Strong organizational and time management skills to prioritize workload and meet deadlines
• Proven discretion and ability to maintain confidentiality when handling sensitive information
• Attention to detail to ensure accuracy in document preparation and review

Preferred competencies and qualifications

• Ability to multitask effectively to manage multiple priorities in a dynamic work environment
• Collaborative communication skills to support teamwork and coordination