Personal Assistant / Secretary for Director

polymedic trading enterprise pte ltd; Singapore; Sur place; SGD 32 000 - 52 000; Plein temps

Résumé du poste

POLYMEDIC TRADING ENTERPRISE PTE LTD is seeking an organized secretary to provide executive support to the Director, manage expense submissions and prepare clear correspondence and reports. You will also take minutes and maintain filing systems to ensure smooth office operations.

The role calls for meticulous attention to detail, proficiency in Microsoft Office, and the ability to handle confidential information with discretion, while communicating effectively in English and Mandarin.

Qualifications

• Minimum 2 years of relevant experience.
• Meticulous and systematic.
• Proficient in MS Office.
• Able to handle confidential information with discretion.
• Bilingual Mandarin and English communication.

Responsabilités

• Provide secretarial support to Director.
• Manage expense submission process.
• Prepare clear and professional correspondence and reports.
• Take meeting minutes and organize filing system.
• Provide administrative support for smooth office operations.
• Manage renewal of memberships and licensing where applicable.
• Handle additional tasks to support executive and office needs.

Connaissances

Secretarial support

Expense management

Minutes taking

MS Office

Confidentiality

Independent worker

Bilingual Mandarin-English

Outils

Microsoft Office

Description du poste

Job Description

• Provide secretarial support to Director
• Management of expense submission
• Prepare clear and professional correspondence, and reports
• Minutes taking
• Organize and maintain efficient filing system
• Provide administrative support to the Company to maintain smooth office operations including but not limited to handle expense claims, and administrative documentation
• Manage renewal of membership subscriptions and licensing to ensure compliance and continuity
• Any other additional tasks as assigned to support executive and office needs
• Preferred with pleasant personality.

Job Requirement

• Minimum 2 years of relevant experience
• Meticulous and systematic
• Have a flair for figures
• Proficient with Microsoft Office programs
• Able to deal with sensitive information with discretion and maintain confidentiality at all times
• Other attributes would include pleasant personality, service oriented, positive attitude and able to work independently
• Effectively bilingual in Mandarin and English both written and verbal communication skill