Office Manager cum Personal Assistant

Vortex Staffing, Inc.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Benefits offered by this job

Professional environment

Close work with senior management

Exposure to office operations

Competitive remuneration package

Job summary

Vortex Staffing, Inc. is seeking an organised Office Manager cum Personal Assistant to support the smooth operation of the Singapore office and provide administrative assistance to senior management.

The role combines office management with high-level personal assistance, requiring proactive planning and discretion. You will coordinate calendars, travel, documents, reports and internal communications, manage vendors, and help with events.

Qualifications

• Diploma or equivalent qualification required.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Mature, discreet and able to handle confidential information.

Responsibilities

• Manage daily office administration, facilities, vendors and office supplies
• Provide calendar, meeting and travel coordination support to management
• Prepare documents, reports, presentations and meeting materials
• Handle correspondence, filing and confidential information professionally
• Coordinate meetings, appointments and internal/external communications
• Assist with office events, staff activities and general administrative matters
• Liaise with service providers, building management and external parties
• Support management with ad-hoc administrative and operational tasks

Skills

Organizational skills

Time-management

Communications

Multitasking

Discretion & confidentiality

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a growing wealth management company, is looking for an organised and proactive Office Manager cum Personal Assistant to support the smooth operation of the office and provide administrative support to senior management.

Key Responsibilities

• Manage daily office administration, facilities, vendors and office supplies
• Provide calendar, meeting and travel coordination support to management
• Prepare documents, reports, presentations and meeting materials
• Handle correspondence, filing and confidential information professionally
• Coordinate meetings, appointments and internal/external communications
• Assist with office events, staff activities and general administrative matters
• Liaise with service providers, building management and external parties
• Support management with ad-hoc administrative and operational tasks

Requirements

• Diploma or equivalent qualification
• Minimum 3 years of relevant experience in office administration, office management or PA/EA support
• Strong organisational and time-management skills
• Good written and verbal communication skills
• Proficient in Microsoft Office
• Mature, discreet, responsible and able to handle confidential information
• Able to work independently and manage multiple priorities

What We Offer

• Professional working environment within the wealth management industry
• Opportunities to work closely with senior management
• Exposure to office operations and business support functions
• Competitive remuneration package