Director s Personal Assistant

educare human capital private limited; Singapore; On-site; SGD 47,000 - 73,000; Full time

Benefits offered by this job

Paid AI subscriptions

Job summary

Educare Human Capital Private Limited is seeking a proactive Personal Assistant to support the Director in administrative tasks, event coordination, marketing and daily operations at PLQ, Singapore.

The role requires strong communication, organisational skills, and the ability to manage multiple tasks. Occasional weekend events and the use of AI tools are part of the role.

Qualifications

• Prior experience in a PA, executive assistant or administrative role is preferred.
• Proficiency in Microsoft Office and Canva is an advantage.
• Basic knowledge of AI tools is preferred.
• Strong communication, interpersonal and people management skills.
• Organised, proactive and able to manage multiple tasks independently.
• Willing to work on Saturdays or Sundays for company events, with time off in lieu provided.

Responsibilities

• Manage the Director's schedule, emails, appointments and correspondence.
• Coordinate company events, seminars, meetings and training activities.
• Design marketing materials, presentations and social media content using Canva.
• Liaise with vendors, management, employees and external stakeholders.
• Coordinate staff activities and follow up on tasks.
• Utilise AI tools to streamline administrative work and content creation.
• Provide general administrative and operational support.

Skills

Communication skills

Interpersonal skills

People management

Organisational skills

Tools

Microsoft Office

Canva

AI tools

Job description

Director's Personal Assistant

Industry: Insurance / Financial Services
Employment Type: Full-Time
Work Location: Paya Lebar Quarter (PLQ), Singapore

Job Overview

We are seeking a proactive, organised and people-oriented Personal Assistant to support the Director in administrative tasks, event coordination, marketing and daily operations for a company of approximately 30 employees.

Key Responsibilities

• Manage the Director's schedule, emails, appointments and correspondence.
• Coordinate company events, seminars, meetings and training activities.
• Design marketing materials, presentations and social media content using Canva.
• Liaise professionally with vendors, management, employees and external stakeholders.
• Coordinate staff activities and follow up on assigned tasks.
• Utilise AI tools to streamline administrative work, content creation and daily operations.
• Provide general administrative and operational support as required.

Requirements

• Prior experience in a PA, executive assistant or administrative role is preferred.
• Proficient in Microsoft Office Canva experience is an advantage.
• Basic knowledge of AI tools is preferred. The company provides paid AI sub ions to improve work efficiency.
• Strong communication, interpersonal and people management skills.
• Professional attitude when dealing with the Director, vendors and colleagues.
• Organised, proactive, resourceful and able to manage multiple tasks independently.
• Willing to work on Saturdays or Sundays for company events, with time off in lieu provided.

Preferred Attributes

• Mature, responsible and professional.
• Good problem-solving and follow-up skills.
• Adaptable, tech-savvy and willing to learn new AI tools.
• Comfortable working in a fast-paced environment and supporting occasional weekend events.

Please note that the personal data you provided in your job application will be collected, used, and disclosed by Educare Human Capital to assess your suitability for employment and manage your application, including consideration for future opportunities.