Executive Assistant

APEX CAPITAL GLOBAL PTE. LTD.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Job summary

APEX CAPITAL GLOBAL PTE. LTD. is seeking a reliable Executive Assistant to provide administrative and executive support to the Director and assist with daily operations in Singapore.

The role demands discretion, proactive work style and strong organizational skills. Key tasks include managing schedules, coordinating travel, preparing materials, and handling communications with banks, lawyers, and service providers.

Qualifications

• Prior experience as Executive Assistant, Administrative Assistant, Personal Assistant, or similar role.
• Proficient in MS Office and Google Workspace.
• Strong communication skills in English and Mandarin.
• Excellent organisational and time-management abilities.

Responsibilities

• Manage Director's schedule, meetings, and appointments.
• Arrange travel with flights, hotels, and itineraries.
• Prepare meeting materials and follow up on action items.
• Provide general administrative support including procurement and office supplies.
• Coordinate receptions for clients and partners.
• Organise invoices, receipts, and expense claims.
• Liaise with banks, accountants, corporate secretaries, lawyers and service providers.
• Support Office Manager with administrative tasks.
• Coordinate company vehicle usage and transport arrangements.
• Perform other duties as required by the Director.

Skills

English

Mandarin

Communication

Time management

Organisational skills

Discretion

Proactiveness

Tools

Microsoft Office

Google Workspace

Job description

APEX CAPITAL GLOBAL PTE. LTD.

Executive Assistant

Location: 10Hoe Chiang Road, Keppel South Central #14-08, Singapore 089315

Employment Type: Full-Time

Number of Vacancies: 1

Monthly Salary:S$2,800 – S$3,500

Preferred: Singapore Citizens / Permanent Residents

Job Overview

APEX CAPITALGLOBAL PTE. LTD. is looking for a reliable and well-organised Executive Assistant to provide administrative and executive support to the Director and assist with the day-to-day operations of the company.

The ideal candidate should be responsible, detail-oriented, proactive and capable of handling tasks independently. A high level of professionalism, discretion and confidentiality is essential for this position.

Key Responsibilities

• Manage and coordinate the Director’s schedule, meetings, appointments and business activities.
• Arrange business travel, including flights, hotels, restaurants, airport transfers and itineraries.
• Prepare and organise meeting materials, documents and correspondence, and follow up on action items.
• Provide general administrative support, including procurement, courier arrangements and office supplies.
• Coordinate the reception and arrangements for clients, business partners and visitors.
• Assist with organising invoices, receipts, expense claims and other administrative records.
• Assist with routine communications and coordination with banks, accountants, corporate secretaries, lawyers and other professional service providers.
• Support the Office Manager with general administrative and operational matters.
• Coordinate company vehicle usage and transportation arrangements.
• Perform other reasonable administrative and executive support duties as assigned by the Director or the company.

Requirements

• Singapore Citizens or Permanent Residents are preferred.
• Previous experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or in a similar role is preferred.
• Good communication skills in English and Mandarin Chinese.
• Proficient in Microsoft Office and/or Google Workspace.
• Strong organisational and time-management skills.
• Detail-oriented, responsible and able to work independently.
• Good interpersonal and communication skills.
• Strong sense of professionalism, reliability and confidentiality.
• Able to handle sensitive information relating to the Director, company operations, investments and clients with strict confidentiality.

Driving – Class3 license preferred Qualification

Candidates with a valid Singapore driving license and good driving experience will be given preference.

The ability to assist with occasional business transportation or driving when required would be an advantage.

Driving is nota primary responsibility of this position.

Salary & Employment Terms

Basic Monthly Salary: S$2,800 – S$3,500

The final salary will be determined based on the candidate’s relevant experience, language proficiency, capabilities and overall suitability for the position.

Probation Period: 3 months.