Personal Assistant

NEXUS BRIDGE AI PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Benefits offered by this job

Direct exposure to General Manager

Training on procedures and systems

Career development opportunities

Exposure to client projects

Growth with the company

Job summary

NEXUS BRIDGE AI PTE. LTD. is seeking a capable Personal Assistant to support the General Manager with a mix of personal, administrative and project coordination tasks.

This hands-on role requires ownership of tasks, strong organisation and effective communication to keep projects on track. You will work across MS Office and Google Workspace, handle confidential information, manage schedules, prepare proposals and coordinate with clients and internal teams.

Qualifications

• Excellent written and spoken English.
• Strong organisational, research and communication skills.
• Ability to manage multiple tasks and shifting priorities.
• Independent and proactive with ownership.
• Proficiency in MS Word, Excel and PowerPoint.
• Able to handle English and Chinese materials.
• Experience as a Personal Assistant/EA is a plus.

Responsibilities

• Manage the General Manager's schedule, meetings, reminders and priorities.
• Handle administrative matters, documents, emails, filing and record keeping.
• Prepare government applications, tender documents, proposals and project plans.
• Research, collect and organise information for different projects.
• Coordinate and follow up with clients, suppliers, service providers and internal teams.
• Prepare PowerPoint presentations, proposals, reports and other business documents.
• Track deadlines, outstanding matters and project progress.
• Assist with client communication and ensure requests are followed up.
• Use Microsoft Office, Google Workspace and other basic business software.
• Provide other business and administrative support as required by the General Manager.

Skills

English proficiency

Organisational skills

Research skills

Communication skills

Multitasking

Independent work

Confidentiality

Chinese language

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Workspace

Job description

Personal Assistant

About the Role

We are looking for a capable, organised and proactive Personal Assistant to provide comprehensive support to the General Manager.

This is a hands-on position covering personal assistance, business administration, project coordination and client follow-up. The successful candidate must be able to take ownership of assigned matters, coordinate with the relevant parties and follow each task through to completion.

Key Responsibilities

• Manage the General Manager's schedule, appointments, meetings, reminders and daily priorities
• Handle administrative matters, document submissions, email correspondence, filing and record keeping
• Prepare government applications, tender documents, business proposals and project plans
• Research, collect and organise information required for different projects
• Coordinate and follow up with clients, suppliers, service providers and internal team members
• Prepare PowerPoint presentations, proposals, reports and other business documents
• Track deadlines, outstanding matters and project progress
• Assist with client communication and ensure requests are properly followed up
• Use Microsoft Office, Google Workspace and other basic business software
• Provide other business and administrative support required by the General Manager

Requirements

• Good written and spoken English
• Strong organisational, research and communication skills
• Able to manage multiple tasks and changing priorities
• Responsible, proactive and able to work independently
• Must be willing to take ownership of tasks and follow through until completion
• Proficient in Microsoft Word, Excel and PowerPoint
• Able to maintain confidentiality when handling company and management information
• Experience as a Personal Assistant, Executive Assistant, Administrative Executive, Project Coordinator or similar position will be an advantage
• Ability to handle English and Chinese materials will be an advantage

What We Offer

• Monthly salary of S$3,000 - S$4,000, depending on experience
• Direct working exposure with the General Manager
• Opportunities to participate in different business and client projects
• Training on company procedures, systems and project requirements
• Career development opportunities as the company grows