Personal Assistant to Founder

K DIGITECH PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

K DIGITECH PTE. LTD. is seeking a proactive Personal Assistant to support our female founder with complex, multi-time zone calendars, cross-border travel, and confidential documentation.

The role requires fluent English and Chinese, at least two years of C-suite support, and strong multitasking with high discretion. You will coordinate meetings, handle correspondence, and manage logistics and expenses.

Qualifications

• Fluent in English and Chinese (written and spoken).
• Minimum two years’ experience as Personal Assistant or Executive Assistant for a C-suite.
• Discretion, high emotional intelligence and proactive mindset.

Responsibilities

• Manage multi-time zone calendars and meetings.
• Coordinate international travel including flights, accommodations, and transport.
• Handle bilingual correspondence and confidential documents.
• Support ad hoc business and personal matters.
• Maintain contact databases and process reimbursements.

Skills

Bilingual EN/CH

MS Office

Outlook Calendar

Confidentiality

C-suite support

Travel coordination

Multitasking

Proactive mindset

Tools

WhatsApp

Cloud docs

Job description

WeareseekingaproactiveanddiscreetPersonalAssistanttoprovidecomprehensivesupporttoourfemaleFounder.Theroleinvolvesmanagingcomplex,multi-time zonecalendars,coordinatingcross-bordertravel,facilitatingmeetinglogistics,handlingbilingualcorrespondence,maintainingconfidentialdocumentation,andaddressingadhocbusinessandpersonalmatters.

Key Responsibilities

• Overseemulti-timezonescheduling,arrangemeetings,andpreparebriefingmaterials.
• Executeend-to-endinternationaltravelarrangements,includingflights,accommodations,groundtransportation,andreservations.
• Composebilingualcorrespondence,screencommunications,andprioritizenon-urgentinquiries.
• Maintainconfidentialfiles,managecontactdatabases,andconductbackgroundresearch.
• Processreceipts,monitormulti-currencyexpenditures,andpreparereimbursementreports.
• Coordinatebusinesshospitalityandselectpersonaladministrativetasks.

Requirements

• FluencyinEnglishandChinese(writtenandspoken).
• ProficiencyinMicrosoftOffice,OutlookCalendar,cloud-baseddocumentation,andWhatsApp.
• MinimumoftwoyearsofexperienceasaPersonalAssistantorExecutiveAssistantsupportingC-suiteexecutives.
• Uncompromisingconfidentiality,highemotionalintelligence,proactiveorientation,andstronganticipatoryskills.
• Exceptionalmultitaskingability,meticulousattentiontodetail,andeffectivecrisismanagement.
• Stabletemperament,respectforprofessionalboundaries,andstrictdiscretion.

Preferred Qualifications

• ExperiencearrangingtravelbetweenSingapore,China,andinternationaldestinations.
• Foundationalknowledgeoffinanceorinvoicereconciliation.
• Priorexperiencesupportingfemaleleaders.
• DesiredAttributes:Reliable,composed,service-oriented,andself-motivated.