Personal Assistant to the CEO

T-PREP PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

T-PREP PTE. LTD. is seeking a proactive Executive Assistant to support the CEO in Singapore. The role focuses on calendar management, travel coordination, and professional correspondence to drive smooth executive operations.

The ideal candidate has a degree in business administration or related field, 5+ years of PA/EA experience, excellent English, and strong MS 365 skills. You will liaise with internal teams and external partners, handling sensitive information with discretion.

Qualifications

• Degree in Business Administration, Office Management or related field.
• At least 5 years' experience as PA or EA, ideally supporting a CEO or C-suite leader
• Strong written and spoken English; able to draft clear, professional correspondence
• Proficient in Microsoft 365(Outlook, Word, Excel, PowerPoint) and online meeting tools
• Familiarity with finance processes such as claims, invoices and purchase approvals

Responsibilities

• Manage calendar, meetings, appointments and priorities.
• Coordinate international business travel, including schedules, meetings, flights, accommodation, ground transportation and other logistics.
• Manage correspondence and assist with drafting communications.
• Act as the first point of contact for the CEO, using judgement to prioritise and redirect requests.
• Coordinate with internal teams, clients, business partners and external stakeholders.
• Handle confidential and sensitive information with discretion, in line with the PDPA.
• Provide broader executive, administrative and selected personal support as reasonably required.

Skills

Executive support

Calendar management

Communication

Discretion

Travel coordination

Stakeholder management

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint)

Job description

Key responsibilities

• Manage calendar, meetings, appointments and priorities.
• Coordinate international business travel, including schedules, meetings, flights, accommodation, ground transportation and other logistics.
• Manage correspondence and assist with drafting communications.
• Act as the first point of contact for the CEO, using judgement to prioritise and redirect requests.
• Coordinate with internal teams, clients, business partners and external stakeholders.
• Handle confidential and sensitive information with discretion, in line with the PDPA.
• Provide broader executive, administrative and selected personal support as reasonably required.

Requirements

• Degree in Business Administration, Office Management or a related field
• At least 5 years' experience as a PA or executive assistant, ideally supporting a CEO or C-suite leader
• Strong written and spoken English; able to draft clear, professional correspondence
• Proficient in Microsoft 365(Outlook, Word, Excel, PowerPoint) and online meeting tools
• Familiarity with finance processes such as claims, invoices and purchase approvals

Personal attributes

• High integrity and absolute discretion with confidential information
• Organised and detail-oriented, able to juggle competing priorities under tight timelines
• Proactive: anticipates the CEO's needs instead of waiting for instructions
• Calm, professional and personable with stakeholders at all levels
• Flexible and reliable, including occasionally outside office hours