Personal Assistant to M.D.

SILVERSKY PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Benefits offered by this job

Dental insurance

Employee discount

Health insurance

Competitive salary

Job summary

SILVERSKY PTE. LTD. is seeking a proactive Personal Assistant to support the Founder & Managing Director. You will manage calendars, coordinate events, and handle a mix of executive tasks in a fast-paced environment.

You will also arrange travel, prepare reports, and oversee confidential information with discretion. A strong communicator with organisational skills and a presentable on-screen presence is essential.

Qualifications

• 3+ years of proven experience as Personal Assistant/Executive Assistant or similar.
• Diploma/degree required; PSC optional.
• Strong verbal and written communication skills.
• Proficient in MS Office; PowerBI/Tableau is a bonus.
• Discretion handling confidential information.

Responsibilities

• Schedule meetings and manage calendars for the MD.
• Coordinate events and oversee correspondence.
• Organize daily tasks and prioritize workload.
• Arrange travel logistics (flights, accommodation, itineraries).
• Prepare reports and presentations.
• Manage MD's social media accounts & LinkedIn.
• Maintain organized electronic and physical files.
• Serve as liaison between departments, clients, and stakeholders.
• Handle general office tasks and run personal errands as needed.

Skills

Calendar management

Executive support

Communication

Discretion & confidentiality

Travel coordination

Social media management

Multi-tasking

Problem solving

Education

Diploma or Degree

Private Secretarial Certificate (PSC)

Class 3 driving license

Tools

Microsoft Office

PowerBI

Tableau

Job description

Job Description

We’re looking for a proactive and highly responsive Personal Assistant to join our team. This is not just your typical assistant role! We need someone who can think on their feet, make quick decisions, and keep things running smoothly, even when the pace picks up.

You’ll be the go-to person for a wide range of tasks, from managing schedules to coordinating events, and everything in between. You’ll be the Personal Assistant to our Founder & Managing Director.

To excel in this role, the candidate is expected to;

• Offer extensive administrative support to the Managing Director by scheduling meetings, managing calendars, and overseeing correspondence.
• Organize and prioritize daily tasks to ensure effective time management and timely completion of responsibilities.
• Safeguard confidential information with utmost discretion, maintaining professionalism at all times.
• Arrange travel logistics, including flights, accommodations, and itineraries.
• Assist in preparing reports, presentations, and other relevant documents.
• Managing his social media accounts & LinkedIn.
• Maintain and organize both electronic and physical files for easy access and efficiency.
• Serve as a point of contact between departments, clients, and stakeholders.
• Handle general office tasks requested by Managing Director
• Provide personal assistance as required, including running errands and managing personal tasks.

The successful candidate will possess:

• Minimum Diploma/Degree holder
• Private Secretarial Certificate (PSC) (if any)
• Class 3 license (bonus)
• 3+ years of proven experience as a Personal Assistant, Executive Assistant or in a similar capacity.
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and PowerBI or Tableau (bonus)
• Ability to handle pressurizing situations & perform in a fast paced environment
• Qualities such as swift-thinking, effective communication, multi-tasker, proactiveness & high business acumen
• Natural, presentable and confident on screen
• Ability to handle sensitive information with confidentiality and discretion
• Strong problem-solving skills and attention to detail
• Collaborative team player

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Attractive salary