Personal Assistant

ML FORTIS SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 47,000 - 71,000; Full time

Job summary

ML FORTIS SOLUTIONS PTE. LTD. is seeking an organized Personal Assistant / Executive Assistant to support the CEO.

You will manage calendars, screen communications, prepare reports, and coordinate meetings, while liaising with internal teams and partners. This role requires discretion and professionalism to handle confidential information. Responsibilities include travel planning, event coordination, and ad hoc projects for the GM, with opportunities to work closely with senior management in a

Qualifications

• Diploma or Bachelor's degree in Business Administration or related discipline.
• 2–5 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Strong organization, planning and multitasking skills.

Responsibilities

• Manage the CEO's daily calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare reports, presentations, meeting materials, and business documents.
• Coordinate internal and external meetings, including agendas, minutes, and follow‑up actions.
• Act as the key liaison between the GM and internal departments, clients, suppliers, and business partners.
• Handle confidential information with the highest level of integrity and discretion.
• Monitor deadlines, track action items, and ensure timely completion of assigned tasks.
• Assist in preparing business proposals, contracts, and operational reports.
• Coordinate company events, business functions, and management meetings.
• Support office administration and assist with ad hoc projects assigned by the GM.
• Perform personal assistance duties for the GM when required.

Skills

Calendar management

Executive support

Communication skills

Multitasking

Microsoft Office

Education

Diploma or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage the CEO's daily calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare reports, presentations, meeting materials, and business documents.
• Coordinate internal and external meetings, including agendas, minutes, and follow‑up actions.
• Act as the key liaison between the GM and internal departments, clients, suppliers, and business partners.
• Handle confidential information with the highest level of integrity and discretion.
• Monitor deadlines, track action items, and ensure timely completion of assigned tasks.
• Assist in preparing business proposals, contracts, and operational reports.
• Coordinate company events, business functions, and management meetings.
• Support office administration and assist with ad hoc projects assigned by the GM.
• Perform personal assistance duties for the GM when required.

Requirements

• Diploma or Bachelor's degree in Business Administration or a related discipline.
• Minimum 2–5 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Excellent organizational, planning, and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office.
• High level of professionalism, confidentiality, and attention to detail.
• Positive attitude, proactive approach, and strong problem-solving skills.