Senior Executive Secretary

steel ally resources pte. ltd.; Singapore; On-site; SGD 54,000 - 89,000; Full time

Job summary

Steel Ally Resources Pte. Ltd. in Singapore is seeking an experienced Executive Assistant to provide dedicated support to the Managing Director in a fast-paced and demanding environment.

The role involves managing complex schedules, coordinating travel across time zones, handling confidential documents, attending meetings, and liaising with internal and external stakeholders. The ideal candidate is highly organized, discreet, and capable of working independently with flexibility to work after

Qualifications

• Relevant experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational, communication, and time-management skills.
• Highly responsive, detail-oriented, and able to work under pressure.
• Able to handle confidential information with discretion and professionalism.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office and business communication tools.

Responsibilities

• Provide dedicated one-to-one executive support to the Managing Director in a fast-paced and demanding environment.
• Manage dynamic schedules, meetings, appointments, and urgent requests with changing priorities.
• Act as the primary point of contact and gatekeeper for senior management communications.
• Coordinate complex local and international travel arrangements across multiple time zones.
• Prepare and handle confidential reports, presentations, correspondence, and business documents.
• Attend meetings, take minutes, track action items, and ensure timely follow-up.
• Coordinate with internal departments and external stakeholders to ensure smooth business operations.
• Maintain strict confidentiality when handling sensitive corporate information.
• Perform other ad-hoc duties and support management as required.
• Be willing to work beyond standard office hours, including evenings, weekends, and urgent situations when required.

Skills

Organizational skills

Communication skills

Time-management

Discretion and confidentiality

Independent work

MS Office proficiency

Tools

Microsoft Office Suite

Job description

• Provide dedicated one-to-one executive support to the Managing Director in a fast-paced and demanding environment.

• Manage dynamic schedules, meetings, appointments, and urgent requests with changing priorities.
• Act as the primary point of contact and gatekeeper for senior management communications.
• Coordinate complex local and international travel arrangements across multiple time zones.
• Prepare and handle confidential reports, presentations, correspondence, and business documents.
• Attend meetings, take minutes, track action items, and ensure timely follow-up.
• Coordinate with internal departments and external stakeholders to ensure smooth business operations.
• Maintain strict confidentiality when handling sensitive corporate information.
• Perform other ad-hoc duties and support management as required.
• Be willing to work beyond standard office hours, including evenings, weekends, and urgent situations when required.

Requirements

• Relevant experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational, communication, and time-management skills.
• Highly responsive, detail-oriented, and able to work under pressure.
• Able to handle confidential information with discretion and professionalism.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office and business communication tools.