Personal Assistant

Tech Spectrum AI Solutions; Singapore; Remote; SGD 42,000 - 70,000; Full time

Job summary

Tech Spectrum AI Solutions in Singapore is seeking a highly organized Personal Assistant to support senior management with administrative and operational tasks. You will manage daily calendars, coordinate meetings, handle correspondence, and organize documents to ensure smooth day-to-day operations.

The role requires excellent English communication, strong organizational skills, and the ability to work independently in a remote environment.

Qualifications

• Experience as Personal/Executive/Administrative Assistant.
• English written and verbal communication at a high level.
• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to manage multiple tasks and prioritize.
• Attention to detail and problem-solving skills.
• Ability to work independently in a remote environment.
• Professionalism and confidentiality.

Responsibilities

• Manage calendars, appointments, and daily schedules.
• Coordinate meetings, calls, and virtual conferences.
• Handle emails, correspondence, and follow-ups.
• Prepare reports, presentations, and business documents.
• Organize travel arrangements, bookings, and itineraries.
• Maintain confidential records and important documents.
• Conduct online research and gather information.
• Monitor deadlines and follow up on pending tasks.
• Coordinate with clients, employees, and external stakeholders.
• Provide general administrative and executive support.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Independent work

Remote work capability

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to provide administrative and operational support to senior management. The ideal candidate will manage daily schedules, coordinate meetings, handle correspondence, organize documents, and assist with various personal and professional tasks to ensure smooth day-to-day operations.

Key Responsibilities

• - Manage calendars, appointments, and daily schedules.
• - Coordinate meetings, calls, and virtual conferences.
• - Handle emails, correspondence, and follow-ups.
• - Prepare reports, presentations, and business documents.
• - Organize travel arrangements, bookings, and itineraries.
• - Maintain confidential records and important documents.
• - Conduct online research and gather relevant information.
• - Monitor deadlines and follow up on pending tasks.
• - Coordinate with clients, employees, and external stakeholders.
• - Provide general administrative and executive support.

Requirements

• - Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• - Excellent written and verbal communication skills in English.
• - Strong organizational and time-management abilities.
• - Proficiency in Microsoft Office and Google Workspace.
• - Ability to manage multiple tasks and prioritize effectively.
• - Strong attention to detail and problem-solving skills.
• - Ability to work independently in a remote environment.
• - Professionalism and ability to maintain confidentiality.

Preferred Qualifications

• - Experience supporting senior executives or business owners.
• - Familiarity with project management and scheduling tools.
• - Experience working with international teams.
• - Ability to adapt to changing priorities and business needs.