Executive Personal Assistant

VILLAGE CONSULTANCY AND INVESTMENTS PRIVATE LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive remuneration package

Professional growth opportunities

Exposure to strategic business develop

Dynamic, collaborative environment

Job summary

VILLAGE CONSULTANCY AND INVESTMENTS PRIVATE LIMITED is seeking an organized Executive Personal Assistant to support the Director in business development and daily operations. This role emphasizes proactive communication, calendar management, and effective coordination with clients and stakeholders.

You will leverage Microsoft 365, CRM systems, and AI tools to streamline workflows, prepare proposals, and drive strategic initiatives in a fast-paced environment.

Qualifications

• Diploma or Bachelor's degree in a related field.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office and Microsoft 365.
• Experience with CRM systems and business productivity software.
• Tech-savvy with familiarity in AI tools such as Microsoft Copilot, ChatGPT, or similar platforms.
• Professional, discreet, proactive, and able to work independently.

Responsibilities

• Manage the Director's calendar, meetings, travel, and correspondence.
• Coordinate client meetings, follow-ups, and stakeholder communications.
• Assist with proposals, presentations, reports, and market research.
• Maintain CRM records, track opportunities, and monitor key action items.
• Support project coordination and administrative operations.
• Utilize digital and AI tools to improve workflow efficiency and productivity.

Skills

Organizational skills

Communication skills

Multitasking

CRM experience

MS Office / MS 365

AI tools familiarity

Professionalism / discretion

Independent work

Education

Bachelor’s degree in Business Administration/Management/Marketing/Communications or related field

Tools

CRM software

Microsoft 365

Microsoft Office

AI tools (Copilot / ChatGPT)

Job description

Executive Personal Assistant to the Director (Business Development)

We are seeking a highly organized, proactive, and tech-savvy Executive Personal Assistant to support our Director in managing daily operations and driving business development initiatives.

Key Responsibilities

• Manage the Director's calendar, meetings, travel, and correspondence.
• Coordinate client meetings, follow-ups, and stakeholder communications.
• Assist with business proposals, presentations, reports, and market research.
• Maintain CRM records, track opportunities, and monitor key action items.
• Support project coordination and administrative operations.
• Utilize digital and AI tools to improve workflow efficiency and productivity.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing, Communications, or a related field.
• Strong organizational, communication, and multitasking skills.
• Advanced proficiency in Microsoft Office and Microsoft 365.
• Experience with CRM systems and business productivity software.
• Tech-savvy with familiarity in AI tools such as Microsoft Copilot, ChatGPT, or similar platforms.
• Professional, discreet, proactive, and able to work independently.

What We Offer

• Competitive remuneration package.
• Professional growth and development opportunities.
• Exposure to strategic business development and leadership activities.
• Dynamic and collaborative work environment.

If you are an organized, digitally savvy professional who thrives in a fast-paced environment, we'd love to hear from you.