Personal Assistant

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. in Singapore seeks an organized Personal Assistant to support a busy family with calendar management, travel coordination, and household staff administration.

The role requires handling inbox triage, expense claims, and liaison with service providers, ensuring smooth daily operations while maintaining confidentiality and privacy.

Qualifications

• Experience in executive assistant or household administration preferred.
• Ability to manage multiple calendars and coordinate travel.
• Strong communication and organizational skills.

Responsibilities

• Manage calendar, appointments and meeting scheduling with counterparties
• Handle inbox triage and routine correspondence
• Coordinate restaurant bookings and gifting for business and personal occasions
• Maintain organised digital and physical filing
• Process expense claims and general administration
• Oversee household staff admin, including monthly salaries for helpers, drivers, chef and maintenance
• Coordinate family travel with the Hong Kong-based assistant, including documentation and itineraries
• Track insurance policies, renewals and family paperwork
• Liaise with contractors and service providers
• Support family schedules and errands as needed

Skills

Calendar management

Travel coordination

Communication

Administrative tasks

Expense claims

Liaison with vendors

Tools

MS Office

Email management

Job description

• Manage calendar, appointments and meeting scheduling with counterparties
• Handle inbox triage and routine correspondence
• Coordinate restaurant bookings and gifting for business and personal occasions
• Maintain organised digital and physical filing
• Process expense claims and general administration
• Oversee household staff admin, including monthly salaries for helpers, drivers, chef and maintenance
• Coordinate family travel with the Hong Kong-based assistant, including documentation and itineraries
• Track insurance policies, renewals and family paperwork
• Liaise with contractors and service providers
• Support family schedules and errands as needed

Shortlisted candidates will be notified