Personal Assistant (1 Year)

PERSOL; Singapore; On-site; SGD 72,000 - 120,000; Part time

Benefits offered by this job

Flexible working hours

Job summary

PERSOL is seeking a Contract Personal Assistant in Singapore to provide comprehensive secretarial and administrative support to the Chairman, including managing calendars, travel, and VIP engagements.

You will liaise with family, senior management, China headquarters and partners, coordinating meetings, events and logistics, while handling personal and business travel end-to-end. Flexibility with hours and overseas travel is required.

Qualifications

• Bachelor’s degree with about 5 years relevant working experience.
• Liaise with stakeholders in China and support overseas business activities.
• Meticulous at work and has excellent interpersonal skills.
• Strong organization and time management skills, proactive to problem-solving.
• Ability to handle sensitive business data and other information with confidentiality and discretion.
• Able to travel overseas and willing to work flexible hours occasionally.

Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman.
• Manage and coordinate the Chairman’s calendar, meetings and travel arrangements.
• Serve as liaison between the Chairman, family, senior management, China HQ, partners and clients.
• Coordinate meetings, VIP visits, events and logistics.
• Plan end-to-end business and personal travel for the Chairman and executives.
• Handle financial and payment-related administration including invoicing and reimbursements.
• Coordinate residential-property and household matters and related services.
• Assist with personal/government documentation for immigration, banking, tax, etc.
• Procure and coordinate for office, household, gifts and telecoms.
• Maintain availability outside working hours when required.
• Provide admin support to senior management and handle urgent tasks.

Skills

Stakeholder liaison

Organization skills

Discretion & confidentiality

Overseas travel

Problem solving

Interpersonal skills

Flexible hours

Education

Bachelor’s degree

Job description

Contract Personal Assistant

Key Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.

• Manage and coordinate the Chairman’s calendar, meetings, appointments, conferences and other engagements, including monitoring priorities and providing timely reminders.

• Serve as a key liaison between the Chairman, family members, senior management, China headquarters, business partners, clients, government agencies, banks and external service providers.

• Coordinate internal and external meetings, senior-management and VIP visits, corporate functions, business dinners and selected family events, including the necessary logistical arrangements.

• Plan and manage end-to-end business and personal travel arrangements for the Chairman, family members and senior executives, including flights, accommodation, visa applications, transportation, travel documents and itineraries.

• Handle financial and payment-related administration, including expense claims, credit-card reconciliations, invoices, purchase requests, reimbursements, recurring bills and payment tracking.

• Coordinate residential-property and household matters, including tenancies, rental payments, utilities, maintenance, repairs, property handovers, domestic-helper matters and household service providers.

• Assist with the preparation, submission and follow-up of personal and family documentation relating to immigration, residency, banking, tax, insurance, education and other government matters.

• Manage procurement and vendor coordination for office, household, meeting and gifting requirements, including telecommunications and basic technology-related matters.

• Maintain regular availability and responsiveness outside standard working hours, including evenings, weekends and public holidays when required.

• Provide administrative and coordination support to senior management when required and handle urgent errands or other ad hoc duties assigned by the Chairman or Management.

Qualifications

• Bachelor’s degree with about 5 years relevant working experience.

• Liaise with stakeholders in China and support overseas business activities.

• Meticulous at work and has excellent interpersonal skills.

• Strong organization and time management skills, proactive to problem-solving.

• Ability to handle sensitive business data and other information with confidentiality and discretion.

• Able to travel overseas and willing to work flexible hours occasionally.

We regret to inform that only shortlisted candidates will be notified.