Personal Assistant (1 Year Contract) Up $5.4K

PERSOL; Singapore; On-site; SGD 55,000 - 66,000; Full time

Job summary

PERSOL is seeking a Personal Assistant (1 Year Contract) based in Bishan / Marymount, Singapore. The role provides comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family matters.

You will manage the Chairman's calendar, coordinate meetings and travel, liaise with senior management, family, China HQ and external partners, and handle confidential documentation, payments and household arrangements.

Qualifications

• Bachelor's degree with about 5 years relevant working experience.
• Excellent communication skills.
• Meticulous with strong interpersonal skills.
• Strong organization and time management.
• Ability to handle sensitive information with confidentiality.
• Willingness to travel overseas and work flexible hours occasionally.

Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.
• Manage and coordinate the Chairman's calendar, meetings, appointments, conferences and other engagements, including reminders.
• Serve as a liaison between the Chairman, family, senior management, China HQ, partners, clients and government agencies.
• Coordinate internal and external meetings, VIP visits, corporate functions and selected family events.
• Plan and manage end-to-end business and personal travel arrangements for the Chairman and executives.
• Prepare, review and manage correspondence, reports, presentations and confidential records.
• Handle financial and payment-related administration including invoices and reimbursements.
• Coordinate property and household matters including tenancy, payments and service providers.
• Assist with immigration, residency, banking, tax and other government documents.
• Procure office and household supplies and coordinate vendors.
• Maintain availability outside normal hours when required.
• Provide additional ad hoc support to Chairman or Management.

Skills

Communication skills

Interpersonal skills

Organization

Discretion & confidentiality

Travel readiness

Education

Bachelor's degree

Job description

Personal Assistant (1 Year Contract) Up $5,400

Mon to Fri (8.30AM to 5.30PM)

Work Location: Bishan / Marymount

Key Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.

• Manage and coordinate the Chairman's calendar, meetings, appointments, conferences and other engagements, including monitoring priorities and providing timely reminders.

• Serve as a key liaison between the Chairman, family members, senior management, China headquarters, business partners, clients, government agencies, banks and external service providers.

• Coordinate internal and external meetings, senior-management and VIP visits, corporate functions, business dinners and selected family events, including the necessary logistical arrangements.

• Plan and manage end-to-end business and personal travel arrangements for the Chairman, family members and senior executives, including flights, accommodation, visa applications, transportation, travel documents and itineraries.

• Prepare, review and manage correspondence, reports, presentations, application documents and confidential records

• Handle financial and payment-related administration, including expense claims, credit-card reconciliations, invoices, purchase requests, reimbursements, recurring bills and payment tracking.

• Coordinate residential-property and household matters, including tenancies, rental payments, management fees, utilities, maintenance, repairs, property handovers, domestic-helper matters and household service providers.

• Assist with the preparation, submission and follow-up of personal and family documentation relating to immigration, residency, banking, tax, insurance, education and other government matters.

• Manage procurement and vendor coordination for office, household, meeting and gifting requirements, including telecommunications and basic technology-related matters.

• Maintain regular availability and responsiveness outside standard working hours, including evenings, weekends and public holidays when required.

• Provide administrative and coordination support to senior management when required and handle urgent errands or other ad hoc duties assigned by the Chairman or Management.

Qualifications

• Bachelor's degree with about 5 years relevant working experience.

• Excellent communication skills

• Meticulous at work and has excellent interpersonal skills.

• Strong organization and time management skills, proactive to problem-solving.

• Ability to handle sensitive business data and other information with confidentiality and discretion.

• Able to travel overseas and willing to work flexible hours occasionally.