Personal Assistant

LUNICO SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading solutions provider in Singapore is seeking an Executive & Administrative Support professional to assist the Director. Responsibilities include managing schedules, preparing documentation, and ensuring efficient communication with internal and external stakeholders. The ideal candidate should possess a Diploma, along with 2-3 years of experience supporting senior management, strong organizational skills, and proficiency in MS Office and digital tools. This role offers an opportunity to work in a dynamic environment with a focus on administrative excellence.

Qualifications

• Minimum Diploma with at least 2–3 years’ experience in a similar capacity supporting senior management.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication skills.

Responsibilities

• Provide full-spectrum personal and secretarial assistance to the Director.
• Manage calendar, schedule meetings, and coordinate appointments.
• Prepare presentation materials, reports, and business documents.

Skills

Organizational skills

Communication skills

Multitasking abilities

Tech-savvy

Education

Diploma

Tools

MS Office

Google Workspace

WhatsApp Business

Trello

Notion

Job description

Key Responsibilities

Executive & Administrative Support

• Provide full-spectrum personal and secretarial assistance to the Director, maintaining discretion and confidentiality.
• Manage calendar, schedule meetings, and coordinate both internal and external appointments.
• Prepare presentation materials, reports, and business documents across various ongoing projects.
• Handle correspondence, minutes of meetings, and ensure timely follow-ups on action items.
• Manage travel arrangements including flights, accommodations, visas, and itineraries.

Project Coordination

• Liaise with internal teams and partners across Singapore, Malaysia, Vietnam, and regional offices on ongoing projects.
• Track project milestones and deadlines; ensure deliverables are completed in line with business timelines.Support documentation, filing, and administrative processes for joint ventures, proposals, and partnerships.
• Assist in coordination for events, exhibitions, and investor meetings when required.

Operational & Business Support

• Manage ad hoc business matters, procurement coordination, and office administration.
• Liaise with vendors, suppliers, and corporate partners for operational matters.Handle confidential information with the highest degree of professionalism.

Other Duties

• Support Director in personal errands and lifestyle management when necessary.
• Perform other administrative and coordination duties as assigned.

Requirements

• Minimum Diploma with at least 2–3 years’ experience in a similar capacity supporting senior management.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication skills.
• Proficiency in MS Office / Google Workspace; tech-savvy and comfortable with digital tools (WhatsApp Business, Trello, Notion, etc.).
• Ability to handle confidential matters and adapt quickly to changing priorities.
• Positive attitude, initiative, and ability to work independently with minimal supervision.

Preferred Attributes

• Experience in supporting cross-border or multi-business operations.
• Familiar with project coordination, travel management, or investor communication.
• Able to work flexible hours or travel occasionally with the Director if needed.