Personal Assistant (Maritime)

Direct Search Global; Singapore; Vor Ort; SGD 52.000 - 77.000; Vollzeit

Zusammenfassung

Direct Search Global is seeking a highly organized Personal Assistant to the Directors in Singapore. The role provides comprehensive personal, administrative, and lifestyle support, handling confidential matters with discretion while coordinating complex schedules and travel.

You will manage calendars, oversee household staff, draft correspondence, attend meetings, and liaise with advisers. Flexibility for irregular hours and proactivity are essential in a fast-paced, high-expectation

Qualifikationen

• 3–5 years of experience supporting senior executives or high-net-worth individuals.
• Experience in private households, family offices, or premium service environments is a plus.
• Proficient in Microsoft Office, calendar management, and communication tools.
• Ability to manage multiple responsibilities and competing priorities in a high-pressure environment.

Aufgaben

• Manage and coordinate calendars, appointments, meetings, and personal engagements.
• Arrange domestic and international travel, including flights, accommodation, and transport.
• Coordinate household staff and oversee residence upkeep and services.
• Draft correspondence, prepare reports, and manage emails and calls for Directors.
• Attend meetings, record minutes, and track follow-up actions.
• Plan private and corporate events and liaise with vendors and venues.

Kenntnisse

Calendar management

Microsoft Office

Communication

Discretion

Multi-tasking

Tools

Microsoft Office

Jobbeschreibung

Role Overview

The Personal Assistant will provide comprehensive personal, administrative, and lifestyle support to the Directors, ensuring the smooth coordination of professional and personal matters. The role requires a high level of discretion, flexibility, and initiative, with the ability to anticipate requirements in a fast-paced and demanding environment.

Acting as a trusted right-hand to the Directors, the Personal Assistant will oversee daily arrangements, coordinate complex activities, and manage business, household, and lifestyle-related needs efficiently.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate appointments, meetings, and personal engagements.

• Prioritise schedules and resolve scheduling conflicts effectively.

2. Travel & Lifestyle Coordination

• Arrange domestic and international travel, including flights, visas, accommodation, and ground transportation.

• Prepare travel itineraries and coordinate all related logistics.

3. Personal & Household Management

• Coordinate household staff, including domestic helpers.

• Oversee the upkeep, maintenance, and servicing of residences and properties.

• Handle personal errands, shopping, and gift arrangements.

• Coordinate family-related activities and personal commitments.

4. Business & Administrative Support

• Draft correspondence, prepare reports, and maintain relevant documentation.

• Manage emails, telephone calls, and communications on behalf of the Directors.

• Attend meetings, record minutes, and monitor follow-up actions.

• Liaise with business associates, professional advisers, and other stakeholders.

5. Event & Social Planning

• Plan and coordinate private functions and corporate events.

• Manage event vendors, venue arrangements, guest lists, and related logistics.

6. Financial & Asset Coordination

• Assist with expense monitoring, bill payments, and basic budgeting.

• Coordinate with accountants, lawyers, and wealth management professionals.

• Provide administrative support for investment portfolios and assets, including liaison with private bankers.

7. Tax Filing & Records Management

• Prepare and submit accurate personal income tax returns through the IRAS myTax Portal within statutory deadlines.

• Collect, consolidate, and organise financial documents, including IR8A employment income statements, rental income records, and global investment portfolio information.

• Identify applicable tax reliefs and rebates to support legitimate tax planning.

• Manage correspondence with IRAS, respond to queries, and review Notices of Assessment for accuracy.

• Maintain secure, organised, and confidential digital records of financial documents.

8. Confidentiality & Risk Management

• Handle sensitive personal and business information with the utmost confidentiality.

• Maintain privacy, discretion, and professionalism in all dealings.

• Respond promptly to urgent matters, unexpected situations, and last-minute changes.

Key Requirements / Qualifications

• Minimum 3–5 years of experience providing support to senior executives or high-net-worth individuals.

• Experience in private households, family offices, or premium service environments would be an advantage.

• Proficient in Microsoft Office, calendar management, and communication tools.

• Able to manage multiple responsibilities and competing priorities in a high-pressure environment.

Core Competencies & Skills

• Excellent organisational, coordination, and time management skills.

• Strong sense of discretion and ability to maintain confidentiality.

• Effective interpersonal, written, and verbal communication skills.

• Proactive problem-solving abilities with the foresight to anticipate needs.

• Flexibility to work irregular hours and provide round-the-clock support when necessary.

• Adaptable and capable of performing effectively in dynamic, demanding situations.

Personal Attributes

• Professional, polished, and service-oriented.

• Dependable, trustworthy, and attentive to detail.

• Composed under pressure and responsive to urgent requests.

• High emotional intelligence and cultural sensitivity.

• Demonstrates ownership, accountability, and a strong commitment to responsibilities.