Personal Assistant cum Driver

GOLDEN PHOENIX SOLAR ENERGY PTE. LTD.; Singapore; Sur place; SGD 40 000 - 54 000; Plein temps

Résumé du poste

GOLDEN PHOENIX SOLAR ENERGY PTE. LTD. seeks a capable Personal Assistant cum Driver to support the Manager in Singapore.

You will manage the calendar, communications, travel arrangements, and document preparation while providing safe driving and vehicle upkeep. The role requires discretion, flexibility, and professionalism with occasional local and overseas travel. Applicants should have 3–5 years of related experience, be proficient in MS Office, and hold a valid Singapore Class 3 driving

Qualifications

• Experience as PA/EA or similar support role (3–5 years).
• Valid Singapore Class 3 driving licence with clean record.
• Proficient in MS Office applications and able to prepare documents and presentations.

Responsabilités

• Manage and coordinate the Manager's calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and manage correspondence and communications.
• Prepare documents, reports, and meeting materials as required.
• Coordinate appointments, reservations and administrative matters.
• Provide safe, reliable transportation and vehicle care.
• Travel with the Manager locally and overseas when required.

Connaissances

Calendar management

Communication skills

Multitasking

MS Office proficiency

Discretion & professionalism

Formation

Singapore Class 3 driving licence

Outils

MS Office (Word, Excel, PowerPoint, Outlook)

Description du poste

OVERALL JOB PURPOSE

Provide comprehensive personal, administrative and organizational support to the Manager, ensuring smooth management of daily schedules, communications, and business activities. In addition, provide professional, safe, and reliable transportation services when required. The role requires a high degree of discretion, confidentiality, flexibility, and professionalism, including occasional local and overseas travel with the Manager.

DUTIES & RESPONSIBILITIES

• Personal Assistant Responsibilities (Primary)
  • Manage and coordinate the Manager's calendar, appointments, meetings, and travel arrangements.
  • Screen, prioritize, and manage correspondence, emails, phone calls, and other communications.
  • Prepare and organize documents, reports, presentations, and meeting materials as required.
  • Coordinate appointments, reservations and administrative matters.
  • Handle confidential information and sensitive matters with discretion and professionalism.
  • Liaise with internal and external stakeholders on behalf of the Manager where required.
  • Monitor and follow-up on action items to ensure timely completion.
  • Assist with personal errands, special projects, and ad-hoc administrative assignments.
  • Carry out all administrative duties in full compliance with internal policies and procedures.
• Driver Responsibilities (Secondary)
  • Provide safe, professional, and reliable transportation services for the Manager as required.
  • Plan efficient travel routes, taking into account traffic conditions and scheduling requirements.
  • Take charge of overall vehicle care and maintenance, ensuring the vehicle is kept in excellent condition at all times.
  • Oversee regular servicing, cleaning, inspections and vehicle-related compliance requirements.
  • Monitor and manage fuel, ERP, parking, servicing schedules and vehicle documentation.
  • Assist with document collection, deliveries and transportation of business-related materials where required.
• Travel & Flexibility
  • Accompany the Manager on local and overseas business trips when required.
  • Assist in coordinating travel logistics, including flight bookings, accommodation, transportation, and itineraries.
  • Provide on-site administrative and logistical support during business travel.
  • Possess the flexibility to work extended hours, weekends, and public holidays when required.
  • Perform any other duties assigned by Management.

QUALIFICATIONS,KNOWLEDGE & EXPERIENCE

• Singaporeans and Singapore Permanent Residents are welcome to apply.
• Possess a valid Singapore Class 3 driving licence with a clean driving and safety record.
• Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, Personal Assistant cum Driver, or in a similar support role.
• Strong organizational, multitasking, and time management skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong knowledge of Singapore roads, traffic patterns, and alternative routes.
• Excellent verbal and written communication skills.
• High integrity, reliability, discretion, and punctuality.
• Service-oriented with a professional and positive attitude.
• Willingness to travel locally and overseas when required.

IMPORTANT NOTES

By submitting your Curriculum Vitae (CV)/Resume, you agree to your data being used in conjunction with recruitment and employment purposes. To maximize your opportunities to work with us, you are encouraged to keep the information provided accurate, complete, and up-to-date.

We do not collect any of the following information:
Age
Date of Birth
NRIC/FIN or any national identifiers
Photo
Spouse/Family Information

Hence, please do not include the above information in your CV/Resume, as we reserve the right to reject any application that contains the above information.