Personal Assistant

HR SG PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

HR SG PTE. LTD. is seeking a proactive Personal Assistant in Singapore to provide high-level administrative and operational support to the Director and management team.

You will manage calendars, coordinate appointments, prepare reports, and liaise with clients and internal departments to ensure smooth day-to-day operations. The ideal candidate is detail-oriented, professional, and comfortable handling confidential information while communicating effectively with multiple stakeholders.

Qualifications

• 1–2 years in a Personal Assistant, Executive Assistant or admin role.
• Experience in financial services, insurance or claims admin is a plus.
• Proficient in written and spoken English and Mandarin.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to handle confidential information with discretion.

Responsibilities

• Manage the Director’s calendar, appointments, meetings and daily schedules.
• Prepare reports, emails, correspondence and administrative documents.
• Organise and maintain records, files and confidential information.
• Assist with event coordination and ad hoc projects.
• Liaise with clients and internal departments; ensure timely follow-ups.

Skills

Organizational skills

Time management

Multitasking

Discretion

Bilingual English/Mandarin

Client communication

Tools

Microsoft Office

Job description

Role Overview

Our Client is a Singapore-incorporated financial services firm specialising in wealth management and insurance advisory. They are seeking a proactive and highly organised Personal Assistant to provide administrative and operational support to the Director and his management team.

The role involves managing schedules, coordinating insurance claims and medical appointments, liaising with clients and internal departments, and ensuring smooth day-to-day operations.

The ideal candidate is detail-oriented, professional, and comfortable handling confidential information while communicating effectively with multiple stakeholders.

Key Responsibilities

Executive & Administrative Support

• Manage the Director's calendar, appointments, meetings, and daily schedules.


• Prepare reports, emails, correspondence, and other administrative documents.


• Organise and maintain accurate records, files, and confidential information.


• Assist with event coordination, meeting arrangements, and ad-hoc projects as required.

Client & Claims Coordination

• Liaise with clients regarding insurance claims, medical appointments, and outstanding documentation.


• Coordinate with claims and medical departments to facilitate timely follow-ups and case updates.


• Monitor outstanding matters and provide regular updates to the Director and relevant stakeholders.


• Handle client enquiries professionally and ensure timely communication.

Requirements

• Minimum 1-2 years of experience in a Personal Assistant, Executive Assistant, or administrative role.


• Prior experience in financial services, insurance, or claims administration would be advantageous.


• Proficiency in written and spoken English and Mandarin is preferable (to communicate with Mandarin-speaking clients and partners and prepare bilingual correspondence).


• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.


• Strong organisational, time management, and multitasking abilities.


• Meticulous, proactive, and able to work independently with minimal supervision.


• Professional and discreet when handling sensitive client and business information.


• Strong interpersonal and communication skills, with a service-oriented mindset.

This is in partnership with the Employment and Employability Institute Pte Ltd (\"e2i\"). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG's PDPA and e2i's PDPA.

Only shortlisted candidates will be contacted.