Personal Assistant / Executive Services Administrator

PORTCULLIS GLOBAL SERVICES PTE. LTD.; Singapore; Presencial; SGD 50.000 - 75.000; Jornada completa

Descripción de la vacante

Berties Concierge Services Pte. Ltd. (A Portcullis Group Company) is seeking a Personal Assistant / Executive Services Administrator to support a high-net-worth family and executive team.

The role covers travel planning, calendar management across time zones, document upkeep, and corporate communications. You will also coordinate events, sourcing and logistics for personal and professional needs, and provide tech assistance for Apple devices to the CEO and family.

Formación

• Demonstrates exceptional attention to detail and pride in error-free work.
• Maintains confidentiality with a strong sense of urgency.
• Ability to work under pressure and adapt to interruptions.
• Highly organised, efficient, responsible and self-motivated.
• Knowledgeable and resourceful across related tasks.
• Good interpersonal skills and strong work ethic.
• Perceptive to employer preferences and proactive in anticipating needs.
• Tech-savvy with Apple devices and related services.

Responsabilidades

• Arrange family travel plans including flights, accommodation, visas, ground transport and restaurant bookings.
• Manage extensive calendars across multiple time zones.
• Maintain family identity documents and renewals (passports, permits, etc).
• Update and maintain company website, collateral and social media (LinkedIn).
• Support business development, corporate communications and events projects.
• Handle sourcing, logistics, payments, shipping and insurance for purchases.
• Schedule appointments and reservations for personal and professional needs.
• Assist with family and household events (RSVP, catering, etc).
• Coordinate external contractors for home upgrades and repairs.
• Collaborate with other departments and stakeholders on tasks.
• Provide personalised technical assistance to CEO and family for Apple devices and services.
• Run errands and ad-hoc duties as assigned.

Conocimientos

Attention to detail

Confidentiality

Under pressure

Highly organised

Interpersonal skills

Proactive

Tech-savvy

Apple products

Educación

Advanced degree

Descripción del empleo

Join us as a Personal Assistant / Executive Services Administrator

Company: Berties Concierge Services Pte. Ltd. (A Portcullis Group Company)

Berties Concierge Services is a premier executive and lifestyle solutions provider operating within the Portcullis Group ecosystem. Portcullis is one of Asia's largest independent providers of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Personal Assistant / Executive Services Administrator.

In this role, your main responsibilities will include but not limited to:

• Arranging family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itinerary etc
• Managing extensive and highly active family calendars across different time zones
• Taking responsibility for upkeep and ensuring timely renewals of all family identity documents e.g. Passports, Re-entry permits, APEC card etc
• Upkeeping of company website, corporate collaterals and social media platforms (LinkedIn, etc)
• Work on a variety of specific projects including business development and corporate communication initiatives and events
• Sourcing for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance
• Arranging appointments and restaurant reservations for personal and professional needs
• Assisting with family and household events e.g. RSVP, catering etc
• Sourcing, liaising, and scheduling external contractors for various home upgrading projects and repair works
• Collaborate with other departments and stakeholders for various tasks as assigned
• Provide personalised technical assistance to the CEO and his family, ensuring the effective use, setup and troubleshooting of Apple devices, applications and related digital services.
• Run errands and ad-hoc duties as and when assigned

We are looking for candidates who meet the following criteria:

• Demonstrates exceptional attention to detail and takes pride in delivering error-free work, with a proven track record of maintaining high accuracy standards in a fast-paced environment
• Maintains an advanced degree of confidentiality and sense of urgency
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments.
• Highly organised, detail-oriented, efficient, responsible, and self-motivated
• Knowledgeable and resourceful on a wide range of areas related to the role
• Good interpersonal skills with strong work ethics
• Perceptive in understanding the employers' likes and dislikes and able to anticipate needs
• Tech-savvy, knowledgeable with Apple products