People Operations Coordinator - Onboarding & HR Admin

LF Logistics Services Pte Ltd; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

LF Logistics Services Pte Ltd in Singapore is seeking a detail-oriented HR Administration/People Operations Coordinator to support end-to-end onboarding, documentation, contract preparation, and recruitment coordination.

You will maintain employee records, assist with probation processes, and generate HR reports using Excel, Power BI, and HRIS systems. The role requires strong organisational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Diploma or Degree in HR, Business Administration, or related discipline.
• Minimum 2 years of HR administration, People Operations, Recruitment Coordination, or HR Shared Services experience.
• Experience supporting high-volume hiring and onboarding activities.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with HRIS systems such as Workday is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Knowledge of Power BI and Power Automate will be an added advantage.
• Strong administrative and organisational skills with high attention to detail.

Responsibilities

• Provide end-to-end onboarding administration support, including new hire documentation, orientation scheduling, and onboarding coordination.
• Prepare and issue employment contracts, and related employment documentation.
• Coordinate work pass applications, renewals, and related documentation.
• Arrange pre-employment medical examinations and other compliance-related requirements.
• Support interview coordination and recruitment logistics where required.
• Assist in the compilation, analysis, and reporting of recruitment metrics and hiring data.
• Support Talent Acquisition initiatives and projects through administrative and reporting activities.
• Coordinate pre-employment requirements such as fingerprint registration, insurance enrolment, and other onboarding activities.
• Coordinate onboarding logistics, including locker assignments, and handover arrangements with supervisors to ensure a smooth and seamless onboarding experience.
• Maintain employee records, personnel files, HR documentation, and system data to ensure accuracy and compliance.
• Monitor probation timelines and coordinate probation confirmation evaluations with managers.
• Administer employee-related payments and programmes.
• Provide general employee administrative support and respond to employee queries in a timely manner.

Skills

HR administration

People Operations

Recruitment coordination

HR Shared Services

Education

Diploma or Degree in HR/Business Administration

Tools

Workday

Excel

Power BI

Power Automate

Job description

LF Logistics Services Pte Ltd in Singapore is seeking a detail-oriented HR Administration/People Operations Coordinator to support end-to-end onboarding, documentation, contract preparation, and recruitment coordination.

You will maintain employee records, assist with probation processes, and generate HR reports using Excel, Power BI, and HRIS systems. The role requires strong organisational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.