Payroll Assistant

INTERNO ENGINEERING (1996) PTE LTD; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

INTERNO ENGINEERING (1996) PTE LTD is seeking a Payroll Administrator in Singapore to manage timecard validation, Infotech database updates, and payroll processing. You will ensure accurate salary calculations, manage bank files, and prepare payslips while coordinating with the Finance and HR teams.

The role emphasizes attention to detail, proactive problem-solving, and clear communication to meet payroll deadlines and statutory requirements. Fresh graduates are welcome with training provided.

Qualifications

• Available to start immediately.
• Fresh graduates are welcome; training provided.
• Knowledge with Infotech Payroll & TMS modules is an advantage.
• Detail-oriented, proactive, and patient.
• Clear communication across all levels.
• Responsible team player—plan leave to avoid payroll timelines.
• Problem-solving and flexible thinking.

Responsibilities

• Check timecards against Info-tech clocking and ensure absent days are not paid.
• Update and ensure accuracy of Infotech database (new joiners, cancellations, salary, expiry dates).
• Enforce controls on advances/loans, prepare bank files and recover funds.
• Ensure allowances and deductions are reflected in payroll.
• Finalize payroll hours by the 5th; submit bank files by the 6th/7th.
• Resolve bounced payments quickly and coordinate cash salary by the 8th.
• Keep HR informed of payroll queries; respond within 2 working days.
• Submit job costing reports by the 10th; issue payslips by the 14th.
• Check loan balances with Finance monthly; sign and scan vouchers and agreements.
• Maintain petty cash records and update increment data in Excel.

Skills

Infotech Payroll

Attention to detail

Communication skills

Team collaboration

Tools

Infotech Payroll & TMS

Job description

Job Description & Requirements

• Check timecard against Info-tech clocking and ensure absent days are not given hours by the supervisors.


• Update and ensure accuracy of infotech database (eg. new join, cancellation, Home Leave records, basic salary, wp expiry dates, csoc expiry dates, passport expiry dates & etc).


• Enforce strict controls on advances/loans-record, prepare bank file and recover fully.


• Ensure allowance and deductions are reflected in the payroll.


• Finalize data entries of payroll hours by the 5th; submit bank files by the 6th or latest 7th.


• Resolve bounced payments quickly.


• Finalise cash salary amount and coordinate to get the cash ready by the 8th.


• Keep the HR team & HOD informed of any payroll queries and respond to workers/ supervisors within 2 working days.


• Submit job costing reports by the 10th.


• Issue payslips by the 14th.


• Check and tally balance of loan to workers against records of Finance Department on a monthly basis.


• Prepare and ensure original vouchers, loan agreements, payslips of cash salary, and etc are signed, returned, and scanned to server.


• Keep track of salary advances and giro transfers in Excel in a timely manner.


• Update and ensure accuracy of the increment excel in a timely manner.


• Prepare for settlement of salary, IR21 tax clearance, salary payment (including bank files for approver) for Home Leave Workers/ Resigned Workers and update in Excel in a timely manner.


• Check and submit yearly Employment Income IR8A.


• Prepare the required documents and respond to queries raised by the Finance auditor.


• Apply for levy waiver.


• Support ad-hoc tasks (e.g., Provide name listand payroll information for top management/ surveys/ policy renewals/submissions).


• Apply for bank accounts and distribute ATM cards in return with workers' acknowledgements.


• Monitor passport and CSOC expiry dates, arrange timely renewals, and register workers for CSOC classes as needed.


• Maintain petty cash records.


• Reply to WhatsApp messages promptly.

Requirements

• Available to start immediately.


• Fresh graduates are welcome. We can teach.


• Knowledge with Infotech Payroll & TMS modules is an advantage.


• Detail-oriented, proactive, and patient.


• Consistently having the passion to improve your work procedures and bring up to the team for discussion.


• Problem-solving and flexible thinking.


• Clear communication across all levels.


• Responsible team player-plan leave to avoid payroll timelines.