Part-Time Office Administrator

The Software Practice Pte Ltd; Singapore; On-site; SGD 25,000 - 36,000; Full time

Job summary

The Software Practice Pte Ltd is seeking a part-time Office Admin & HR Coordinator in Singapore to support daily operations. You will manage stock, vendor coordination, onboarding/offboarding, event support, and ERP dashboards.

Flexible 1–3 days per week, 8 hours per day, with attention to detail and discretion. Ideal candidates have Diploma or Bachelor's, proficiency with Microsoft 365 and Google Workspace, and strong organizational skills.

Qualifications

• Singapore Citizen or Singapore Permanent Resident.
• Diploma or Bachelor's degree in any field of study.
• Able to work 1–3 days per week, 8 hours per day.
• Prior experience in office administration or HR coordination is preferred.
• Comfortable with common office software, including Microsoft 365 and Google Workspace.
• Strong organizational skills, attention to detail, and follow-through.
• Discretion when handling confidential HR and company information.
• Ability to manage multiple small tasks and coordinate with vendors effectively.

Responsibilities

• Monitor stock levels of pantry and stationery supplies and place orders as needed.
• Coordinate with building management/landlord on facility-related matters.
• Coordinate office cleaning schedules.
• Log and track facility repair requests, including air-conditioning, furniture, and equipment.
• Coordinate with repair vendors and technicians as required.
• Process internal procurement requests from staff.
• Track order status and receive and log incoming deliveries.
• Issue and collect laptops and other equipment during staff onboarding and offboarding.
• Maintain office and equipment inventory records, including assigned devices and the asset register.
• Ensure office equipment, furniture, and appliances are kept in good working condition.
• Respond to ad hoc administrative requests from staff.
• Compile weekly and monthly operational status reports.
• Update operational dashboards and KPI trackers.
• Assist in organizing company events, including team socials, TGIFs, festive celebrations, and employee milestones.
• Assist with event logistics, including venue booking, catering, and RSVPs.
• Draft and post internal announcements.
• Coordinate first-day logistics, including introductions and office tours.
• Process onboarding and offboarding checklist items, including equipment returns and access revocation.

Skills

Office administration

HR coordination

Organizational skills

Vendor coordination

Microsoft 365

Google Workspace

Onboarding

Offboarding

Education

Diploma

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Job description

Responsibilities

Office Admin Activities

• Monitor stock levels of pantry and stationery supplies and place orders as needed.

• Coordinate with building management/landlord on facility-related matters.

• Coordinate office cleaning schedules.

• Log and track facility repair requests, including air-conditioning, furniture, and equipment.

• Coordinate with repair vendors and technicians as required.

• Process internal procurement requests from staff.

• Track order status and receive and log incoming deliveries.

• Issue and collect laptops and other equipment during staff onboarding and offboarding.

• Maintain office and equipment inventory records, including assigned devices and the asset register.

• Ensure office equipment, furniture, and appliances are kept in good working condition.

• Respond to ad hoc administrative requests from staff.

• Compile weekly and monthly operational status reports.

• Update operational dashboards and KPI trackers.

General HR Matters

• Assist in organizing company events, including team socials, TGIFs, festive celebrations, and employee milestones.

• Assist with event logistics, including venue booking, catering, and RSVPs.

• Draft and post internal announcements.

• Coordinate first-day logistics, including introductions and office tours.

• Process onboarding and offboarding checklist items, including equipment returns and access revocation.

Requirements

• Singapore Citizen or Singapore Permanent Resident.

• Diploma or Bachelor's degree in any field of study.

• Able to work 1–3 days per week, 8 hours per day.

• Prior experience in office administration or HR coordination is preferred.

• Comfortable with common office software, including Microsoft 365 and Google Workspace.

• Strong organizational skills, attention to detail, and follow-through.

• Discretion when handling confidential HR and company information.

• Ability to manage multiple small tasks and coordinate with vendors effectively.

Nice to Have

• Exposure to project tracking tools such as Jira or Microsoft Lists.

• Experience organizing office events or team activities.

• Experience supporting a small or growing team.

We seek your understanding that only shortlisted candidates will be notified.