HR and Office Manager

ALC CAPITAL ADVISORS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 65,000 - 100,000; Full time

Job summary

ALC CAPITAL ADVISORS (SINGAPORE) PTE. LTD. is seeking a capable HR and Office Administrator to coordinate recruitment, onboarding and payroll in Singapore and regional offices.

You will maintain personnel records, manage benefits and liaise with IT for equipment, while ensuring compliance with Singapore employment laws and upholding high ethical standards.

Qualifications

• Education: Diploma or Bachelor’s Degree; IHRP certification is a plus.
• Experience: 5–8 years of full-spectrum HR and administrative experience in a small startup; knowledge of Singapore employment laws with regional HR experience is a strong plus.
• Proficiency in Microsoft Office.
• Language: English and Chinese, including conversational Mandarin.
• Attributes: Mature, independent, ethical, detail-oriented, and able to multitask.

Responsibilities

• Coordinate recruitment, including interview scheduling, candidate communication, job offers and onboarding in Singapore and regional offices.
• Prepare employment documentation and maintain confidential personnel records.
• Manage employee onboarding and offboarding and administer leave and benefits.
• Coordinate payroll information with Finance and outsourced payroll providers.
• Maintain and enhance HR policies, employee handbook and standard HR documentation.
• Track probation periods, contract renewals and other key employee matters; support performance reviews and training.
• Coordinate with external recruiters, HR advisers and other service providers as required.
• Assist in travel arrangements, meetings coordination and team events.
• Handle procurement and office administrative needs; liaise with IT on email/accounts setup and equipment.

Skills

Communication skills

Multitasking

Ethics and integrity

Education

Diploma or Bachelor's Degree

IHRP certification

Tools

Microsoft Office

Job description

Key Responsibilities

Human Resource Management

• Coordinate recruitment, including interview scheduling, candidate communication, job offers and onboarding in Singapore and other regional offices including Hong Kong and Japan.
• Prepare employment documentation, maintain accurate and confidential personnel records.
• Manage employee onboarding and offboarding.
• Administer leave, employee benefits, insurance and other employee entitlements.
• Coordinate payroll information with Finance and the outsourced payroll providers.
• Maintain and ongoing enhancement of HR policies, employee handbook and standard HR documentation according to best practice in the market.
• Track probation periods, contract renewals and other key employee matters.
• Coordinate annual performance reviews, training and development activities.
• Coordinate with external recruiters, HR advisers and other service providers as required.

Executive Support

• Assist in travel arrangements, meetings coordination and team events.

Office Administrative Support

• Handle the procurement/organization of office equipment, office access cards, stationery, business cards, office maintenance and other administrative requirements.
• Liaison with IT on setup/cessation of email and messenger accounts for staff, issuance/maintenance of computer equipment and system related requests.
• Remote coordination for the setup and ongoing administrative oversight for overseas offices.

Requirements

• Education: Diploma or Bachelor’s Degree in any discipline. IHRP certification is a good plus.
• Experience: 5-8 years of full-spectrum HR and administrative experience in small startup; knowledge of Singapore employment laws with regional HR experience is a strong plus.
• Technical Skills: proficiency in Microsoft office.
• Language Skills: English and Chinese, including conversational mandarin.
• Attributes: Mature and independent; positive work attitude; high level of ethics and integrity; strong communication skills; attention to detail, and the ability to multitask.