Office Administrator & HR Coordinator (Part-Time)

The Software Practice; Singapore; On-site; SGD 18,000 - 28,000; Part time

Job summary

The Software Practice is seeking an Office Administrator & HR Coordinator in Singapore to support daily office operations and HR matters. You will handle procurement, facilities coordination, onboarding logistics, and event support, while maintaining inventories and dashboards.

Ideal candidates are Singapore citizens or PRs, available 1–3 days per week, with strong organizational skills and experience in MS 365 and Google Workspace. This role offers hands-on responsibilities in a growing team.

Qualifications

• Diploma or Bachelor's degree required.
• Singapore Citizen or Singapore Permanent Resident required.
• Able to work 1–3 days per week, 8 hours per day.
• Prior experience in office administration or HR coordination preferred.
• Proficient with Microsoft 365 and Google Workspace.
• Strong organizational skills with discretion handling confidential HR information.

Responsibilities

• Monitor pantry and stationery stock levels and place orders.
• Coordinate with building management on facilities and vendor services.
• Schedule office cleaning and log maintenance activities.
• Log and track facility repair requests and vendor interactions.
• Assist onboarding/offboarding with equipment collection and access revocation.

Skills

Organizational skills

Attention to detail

Discretion

Vendor coordination

Communication

Prioritization

Education

Diploma or Bachelor's degree

Tools

Microsoft 365

Google Workspace

Job description

We're looking for a reliable and organized Office Administrator & HR Coordinator to support our day-to-day office operations and general HR matters. This role covers the practical, hands-on side of running an office - from managing supplies and coordinating with vendors to supporting team events and onboarding logistics.

Responsibilities

Office Admin Activities

• Monitor stock levels of pantry and stationery supplies and place orders as needed.

• Coordinate with building management/landlord on facility-related matters.

• Coordinate office cleaning schedules.

• Log and track facility repair requests, including air-conditioning, furniture, and equipment.

• Coordinate with repair vendors and technicians as required.

• Process internal procurement requests from staff.

• Track order status and receive and log incoming deliveries.

• Issue and collect laptops and other equipment during staff onboarding and off-boarding.

• Maintain office and equipment inventory records, including assigned devices and the asset register.

• Ensure office equipment, furniture, and appliances are kept in good working condition.

• Respond to ad-hoc administrative requests from staff.

• Compile weekly and monthly operational status reports.

• Update operational dashboards and KPI trackers.

General HR Matters

• Assist in organising company events, including team socials, TGIFs, festive celebrations, and employee milestones.

• Assist with event logistics, including venue booking, catering, and RSVPs.

• Draft and post internal announcements.

• Coordinate first-day logistics, including introductions and office tours.

• Process onboarding and off-boarding checklist items, including equipment returns and access revocation.

Requirements

• Singapore Citizen or Singapore Permanent Resident.

• Diploma or Bachelor's degree in any field of study.

• Able to work 1-3 days per week, 8 hours per day.

• Prior experience in office administration or HR coordination is preferred.

• Comfortable with common office software, including Microsoft 365 and Google Workspace.

• Strong organizational skills, attention to detail, and follow-through.

• Discretion when handling confidential HR and company information.

• Ability to manage multiple small tasks and coordinate with vendors effectively.

Nice to Have

• Exposure to project tracking tools such as Jira or Microsoft Lists.

• Experience organising office events or team activities.

• Experience supporting a small or growing team.

We seek your understanding that only shortlisted candidates will be notified.