Part Time HR/Admin

SUSTAINABLE SECURITY SYSTEMS PTE. LTD.; Singapore; On-site; SGD 25,000 - 39,000; Part time

Job summary

SUSTAINABLE SECURITY SYSTEMS PTE. LTD. is seeking a part-time HR/Admin personnel to handle HR administration, payroll coordination, recruitment support, and employee relations.

The role involves updating records, onboarding, offboarding, and ensuring policy compliance. Office location is Hougang Street 21, Singapore. The position focuses on maintaining HR databases, preparing contracts and letters, and supporting payroll and benefits administration.

Responsibilities

• HR Administration: maintain and update employee records and HR databases; prepare contracts and HR letters; manage onboarding and offboarding; maintain personnel files.
• Payroll & Benefits: coordinate monthly payroll; verify attendance, overtime, leave, allowances and deductions; manage benefits and medical claims.
• Recruitment Support: coordinate job postings, interview schedules and candidate communications; prepare offer letters and onboarding for new hires.
• Employee Relations: handle HR questions; support disciplinary and grievance matters; advise on HR policies and procedures.
• Compliance: ensure HR practices comply with employment laws; maintain statutory records; keep HR policies updated.
• Leave & Attendance: monitor attendance, leave and overtime; ensure records for payroll and reporting.
• HR Policies & Procedures: develop HR admin procedures; update employee handbook and policies; improve processes and documentation.
• HR Reporting: prepare headcount, turnover, absenteeism, payroll, leave and recruitment reports for management.

Job description

Hi applicants,

We are looking for a part-time HR/Admin personnel. The job scope will entail the following:

• HR Administration

  • Maintain and update employee records and HR databases.
  • Prepare employment contracts, confirmation letters, promotion letters, transfer letters, and other HR documents.
  • Manage employee onboarding and offboarding processes.
  • Maintain personnel files and ensure proper documentation.

• Payroll & Benefits

  • Coordinate monthly payroll and verify attendance, overtime, leave, allowances, and deductions.
  • Manage employee benefits, insurance, medical claims, and leave administration.

• Recruitment Support

  • Coordinate job postings, interview schedules, and candidate communication.
  • Prepare offer letters and employment documentation.
  • Coordinate onboarding for new employees.

• Employee Relations

  • Handle employees' HR-related questions and requests.
  • Support disciplinary and grievance matters.
  • Advise employees and managers on company HR policies and procedures.

• Compliance

  • Ensure HR practices comply with applicable employment laws and regulations.
  • Maintain statutory records and submit required HR-related documents.
  • Keep company HR policies and procedures updated.

• Leave & Attendance

  • Monitor attendance, leave applications, medical leave, and overtime.
  • Ensure accurate records for payroll and management reporting.

• HR Policies & Procedures

  • Develop and implement HR administrative procedures.
  • Update employee handbook and HR policies.
  • Improve HR processes and documentation.

• HR Reporting

  • Prepare reports on headcount, turnover, absenteeism, payroll, leave, recruitment, and other HR metrics.
  • Provide HR data and reports to management for decision-making.

  This position is suitable for candidates who are able to work at our office located at Hougang Street 21.

  Thank you.