Part-Time Admin & Operations Coordinator

CAREERNEXUS PTE. LTD.; Singapore; On-site; SGD 20,088 - 33,480; Part time

Job summary

CAREERNEXUS PTE. LTD. is seeking a proactive Part-Time Office Administrator to support day-to-day operations in a fast-paced, collaborative environment.

You will work closely with leadership, coordinating with clients, internal teams, and external partners to ensure efficient workflows. Requirements include a Diploma or higher, strong organisational and communication skills, and the ability to manage multiple priorities while maintaining professionalism.

Qualifications

• Diploma or higher qualification preferred.
• Friendly, approachable and confident in communicating with clients, colleagues, and stakeholders at all levels.
• Strong organisational skills with the ability to manage multiple priorities in a dynamic environment.
• Excellent attention to detail and ability to deliver quality work within deadlines.
• Self-motivated with the ability to work independently and take ownership of responsibilities.
• Resourceful problem solver who demonstrates initiative and sound judgement.

Responsibilities

• Calendar & Schedule Management: Manage and coordinate calendars, appointments, and meeting schedules; Organise meeting invitations and ensure stakeholders are informed; Prioritise urgent matters.
• Administrative & Stakeholder Support: Provide comprehensive administrative support to leadership; Liaise with clients, internal departments, insurers, and external partners; Coordinate daily operational activities.
• Meeting Coordination: Arrange meetings, prepare agendas and materials; Record and monitor follow-ups; Ensure clear communication among stakeholders.
• Research & Documentation: Conduct research and gather information for planning; Prepare reports, presentations, and correspondence; Maintain organised records and confidentiality.

Skills

People-oriented

Organised & Efficient

Proactive & Independent

Communication & Coordination

Microsoft Office

Education

Diploma or higher qualification

Tools

Microsoft Office

Job description

CAREERNEXUS PTE. LTD. is seeking a proactive Part-Time Office Administrator to support day-to-day operations in a fast-paced, collaborative environment.

You will work closely with leadership, coordinating with clients, internal teams, and external partners to ensure efficient workflows. Requirements include a Diploma or higher, strong organisational and communication skills, and the ability to manage multiple priorities while maintaining professionalism.