Office Operations & Admin Coordinator

EXIN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

EXIN ENGINEERING PTE. LTD. is seeking an organized office administrator to keep daily operations running smoothly in our Singapore office.

You will handle administrative tasks, document control, supplier coordination, and basic procurement support to ensure timely workflows. You will also assist HR with attendance tracking and onboarding, maintain filing systems, and collaborate with internal teams to meet operational needs.

Responsibilities

• Manage daily administrative and office operations to maintain efficient workflow
• Process incoming and outgoing correspondence, including emails, letters, and official documents, to ensure timely communication
• Organize, prepare, and maintain company records, files, and documents for easy retrieval and compliance
• Coordinate with suppliers, service providers, and contractors to support office-related activities and procurement needs
• Prepare purchase orders and other administrative documents accurately to support procurement and office functions
• Maintain organized filing systems for physical and electronic documents to ensure data integrity and accessibility
• Support HR by managing employee records, tracking attendance and leave, and assisting with onboarding processes
• Collaborate with internal departments to fulfill daily operational requirements and facilitate smooth interdepartmental communication
• Safeguard company documents and confidential information by following proper handling and storage procedures
• Assist management with various ad-hoc administrative tasks and project support as needed

Job description

EXIN ENGINEERING PTE. LTD. is seeking an organized office administrator to keep daily operations running smoothly in our Singapore office.

You will handle administrative tasks, document control, supplier coordination, and basic procurement support to ensure timely workflows. You will also assist HR with attendance tracking and onboarding, maintain filing systems, and collaborate with internal teams to meet operational needs.