Part-Time Office Administrator (Central)

CAREERNEXUS PTE. LTD.; Singapore; On-site; SGD 20,088 - 33,480; Part time

Job summary

CAREERNEXUS PTE. LTD. is seeking a proactive Part-Time Office Administrator to support day-to-day operations in a fast-paced, collaborative environment.

You will work closely with leadership, coordinating with clients, internal teams, and external partners to ensure efficient workflows. Requirements include a Diploma or higher, strong organisational and communication skills, and the ability to manage multiple priorities while maintaining professionalism.

Qualifications

• Diploma or higher qualification preferred.
• Friendly, approachable and confident in communicating with clients, colleagues, and stakeholders at all levels.
• Strong organisational skills with the ability to manage multiple priorities in a dynamic environment.
• Excellent attention to detail and ability to deliver quality work within deadlines.
• Self-motivated with the ability to work independently and take ownership of responsibilities.
• Resourceful problem solver who demonstrates initiative and sound judgement.

Responsibilities

• Calendar & Schedule Management: Manage and coordinate calendars, appointments, and meeting schedules; Organise meeting invitations and ensure stakeholders are informed; Prioritise urgent matters.
• Administrative & Stakeholder Support: Provide comprehensive administrative support to leadership; Liaise with clients, internal departments, insurers, and external partners; Coordinate daily operational activities.
• Meeting Coordination: Arrange meetings, prepare agendas and materials; Record and monitor follow-ups; Ensure clear communication among stakeholders.
• Research & Documentation: Conduct research and gather information for planning; Prepare reports, presentations, and correspondence; Maintain organised records and confidentiality.

Skills

People-oriented

Organised & Efficient

Proactive & Independent

Communication & Coordination

Microsoft Office

Education

Diploma or higher qualification

Tools

Microsoft Office

Job description

We are looking for a proactive, organised, and people-oriented Part-Time Office Administrator to support our day-to-day business operations in a fast-paced and collaborative environment.

This role is ideal for someone who enjoys interacting with people, thrives on keeping things organised, and takes pride in delivering exceptional administrative support. You will work closely with the leadership team while coordinating with clients, internal teams, and external partners to ensure operations run efficiently and professionally.

Key Responsibilities

Calendar & Schedule Management

• Manage and coordinate calendars, appointments, and meeting schedules.
• Organise meeting invitations and ensure key stakeholders are informed of important schedules, deadlines, and follow-ups.
• Support effective time management by anticipating scheduling conflicts and prioritising urgent matters.

Administrative & Stakeholder Support

• Provide comprehensive administrative support to the leadership team.
• Liaise professionally with clients, internal departments, insurers, and external business partners.
• Assist in coordinating daily operational activities to ensure smooth business workflows.

Meeting Coordination

• Arrange meetings, prepare agendas and supporting materials where required.
• Record and monitor follow-up actions to ensure timely completion of tasks.
• Facilitate clear communication and coordination among stakeholders.

Research & Documentation

• Conduct research and gather relevant information to support business planning and decision-making.
• Prepare reports, presentations, correspondence, and other business documents with accuracy and professionalism.
• Maintain organised records and ensure confidential information is handled with discretion.

Candidate Profile

Qualifications

• Diploma or higher qualification preferred.

People-Oriented

• Friendly, approachable, and confident in communicating with clients, colleagues, and stakeholders at all levels.
• Able to build positive working relationships while maintaining a high level of professionalism.

Organised & Efficient

• Strong organisational skills with the ability to manage multiple priorities in a dynamic environment.
• Excellent attention to detail and ability to deliver quality work within deadlines.

Proactive & Independent

• Self-motivated with the ability to work independently and take ownership of responsibilities.
• Resourceful problem solver who demonstrates initiative and sound judgement.

Communication & Coordination

• Excellent written and verbal communication skills.
• Strong planning, coordination, and follow-through abilities.

Technical Skills

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Why Join Us?

As our Part-Time Office Administrator, you will play an integral role in supporting the leadership team and ensuring the smooth day-to-day operations of the business.

You’ll gain valuable exposure to a professional business environment, work alongside experienced leaders, and develop strong organisational, communication, and stakeholder management skills. We offer a supportive and collaborative workplace that values initiative, professionalism, and continuous learning.

If you enjoy working with people, take pride in being organised, and are looking for a meaningful part-time opportunity with room to grow, we'd love to hear from you.