Part-Time Admin & Operations Coordinator

Private Advertiser; Singapore; On-site; SGD 19,000 - 26,000; Part time

Job summary

Private Advertiser in Singapore seeks a proactive Admin Support Executive for part-time administrative and operational support across multiple departments and senior stakeholders. The role runs 20 hours per week, with hours 9am–1pm, Monday to Friday, in Paya Lebar.

You will handle day‑to‑day office administration, visitor passes, vendor coordination, and support company events and internal activities. The position requires hands‑on, communicative collaboration with Directors and other functions,

Qualifications

• Candidates from customer-facing, front office, administrative or similar backgrounds are welcome.
• Communicative, proactive and energetic with a hands-on working style.
• Comfortable interacting with senior stakeholders and Directors.
• Tech-savvy and comfortable using Outlook, Microsoft Teams, Excel and AI/Copilot tools.
• Good organisational and coordination skills.
• Positive attitude and willingness to support across different functions.
• Able to work independently and manage multiple tasks.

Responsibilities

• Support day-to-day office administration and coordination.
• Create and manage visitor passes and access arrangements.
• Coordinate with vendors and handle related administrative matters.
• Provide support for company events, town halls and internal activities.
• Maintain and update process documentation.
• Provide administrative and coordination support to senior stakeholders, including Directors.
• Assist with general ad-hoc administrative tasks across different functions.

Skills

Customer-facing

Front office

Hands-on

Communicative

Organisational

Stakeholder liaison

AI tools

Outlook

Microsoft Teams

Excel

Tools

Outlook

Microsoft Teams

Excel

AI/Copilot tools

Job description

Private Advertiser in Singapore seeks a proactive Admin Support Executive for part-time administrative and operational support across multiple departments and senior stakeholders. The role runs 20 hours per week, with hours 9am–1pm, Monday to Friday, in Paya Lebar.

You will handle day‑to‑day office administration, visitor passes, vendor coordination, and support company events and internal activities. The position requires hands‑on, communicative collaboration with Directors and other functions,