Part-time Admin-Accounts executive

Private Advertiser; Singapore; On-site; SGD 22,000 - 29,000; Part time

Job summary

Private Advertiser is seeking a part-time Administrative Assistant in Singapore to support purchasing, invoicing, GST compliance, and daily finance tasks. The role requires Mandarin communication with clients, proficiency in QuickBooks, and 2–3 years of relevant experience.

The position is based in Ubi and mid-week availability is required, with potential move to full-time in 2027. The candidate should hold a Diploma in business management, accounting, or finance and demonstrate strong

Qualifications

• 2-3 years of experience in a similar role.
• Diploma in business management, accounting, or finance.
• Proficient in Chinese/Mandarin to communicate with Chinese/Mandarin-speaking clients.
• Familiar with Quickbooks usage.
• Ability to prioritise tasks, manage deadlines, and work independently with minimal supervision.
• Excellent communication, interpersonal, and organisational skills.
• Willing to work in Ubi/Tai Seng/Paya Lebar area immediately.

Responsibilities

• Handle purchase orders, invoices, and payment management
• Manage stock and assets management
• Conduct stock closing at the financial year end
• Prepare and consolidate GST documents for quarterly GST submission
• Upload invoices on government portals such as Ariba
• Process transactions on Quickbooks
• On Wednesdays, handle order processing, shipments, quotation handling, and respond to urgent customer enquiries

Skills

Chinese/Mandarin communication

Excellent communication

Interpersonal skills

Organisational skills

Education

Diploma in business management, accounting, or finance

Tools

QuickBooks

Job description

About the role

A Scientific equipment company in Ubi is seeking a highly organized and detail-oriented Administrative Assistant to join their team. This is a part-time position immediately available, requiring one full day on Wednesdays, with a total availability of 2.5 to 3 days per week. The role is positioned to move towards full time in 2027.

Key responsibilities

• Handle purchase orders, invoices, and payment management
• Manage stock and assets management
• Conduct stock closing at the financial year end
• Prepare and consolidate GST documents for quarterly GST submission
• Upload invoices on government portals such as Ariba
• Process transactions on Quickbooks
• On Wednesdays, handle order processing, shipments, quotation handling, and respond to urgent customer enquiries

About you

• Proficient in Chinese/Mandarin to effectively communicate with Chinese/Mandarin-speaking clients
• Familiar with Quickbooks usage
• 2-3 years of experience in a similar role ideally
• Diploma in business management, accounting, or finance
• Ability to prioritise tasks, manage deadlines, and work independently with minimal supervision
• Excellent communication, interpersonal, and organisational skills
• Positive attitude, professional demeanour, and willingness to learn
• Willing to work in Ubi/Tai Seng/Paya Lebar area immediately