Order Processing Executive

Hwacheon Asia Pacific Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Hwacheon Asia Pacific Pte Ltd in Singapore is seeking a logistics coordinator to manage orders, shipping, payment and documentation, ensuring on-time delivery.

You will coordinate with factories, dealers, and customers, verify L/C terms, and maintain accurate records while working independently with strong attention to detail.

Qualifications

• Minimum O-Level/Diploma in Supply Chain Management or related field.
• At least 4-5 years of experience in logistics operations with knowledge of L/C processes.
• Familiarity with shipping and logistics procedures, customs clearance, and INCOTERMS 2020.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong interpersonal skills, attention to detail and ability to work independently.

Responsibilities

• Process customer and dealer orders accurately and promptly using the ERP system.
• Verify order details such as pricing, delivery, and payment terms.
• Communicate with customers and dealers regarding orders, confirmations, and proforma invoices.
• Arrange shipping schedules and documentation with factories to ensure on-time delivery.
• Coordinate with the factory, dealers and customers to facilitate timely shipments and deliveries.
• Manage payment processes, including L/C, D/A, and D/P and liaise with banks.
• Maintain accurate records of orders, invoices, proforma invoices, and shipping documents.
• Organize and track documents through proper filing systems.
• Assist in any ad-hoc tasks assigned by the superior.

Skills

MS Office

L/C processes

Incoterms 2020

Logistics operations

Interpersonal skills

Education

O-Level/Diploma in Supply Chain Management

Job description

Key Responsibilities

Order Processing

• Process customer and dealer orders accurately and promptly using the company's ERP system.
• Verify order details such as pricing, delivery, and payment terms.

Order Confirmation

• Communicate with customers and dealers regarding orders, order confirmations, and proforma invoices.

Shipping & Logistics Coordination

• Arrange shipping schedules and documentation with the factory (Hwacheon Machine Tool Co., Ltd and Hwacheon Machinery Co., Ltd) to ensure on-time delivery.
• Coordinate with the factory, dealers, and customers to facilitate timely shipments and deliveries.

Payment

• Manage payment processes, including Letter of Credit (L/C), Document Against Acceptance (DA), and Documents Against Payment (DP).
• Liaise with banks on L/C negotiations, issuance, and related financial transactions.

Documentation & Reporting

• Maintain accurate records of orders, invoices, proforma invoices, order confirmations, purchase orders, delivery orders, and shipping documents.
• Organize and track documents through proper filing systems.

Other Duties

• Assist in any ad-hoc tasks assigned by the superior.

Skills & Requirements

• MinimumO-Level/Diploma in Supply Chain Management or a related field.
• At least4-5 yearsof experience in logistics operations, with knowledge of L/C processes.
• Familiarity withshipping and logistics procedures, customs clearance, and international shipping regulations (INCOTERMS 2020).
• Proficiency inMS Office (Excel, Word, Outlook, PowerPoint).
• Stronginterpersonal skills, attention to detail,and ability to workindependently.